CHILD PROTECTIVE AND JUVENILE PROCESS SPECIALIST
The Child Protective and Juvenile Process Specialist (Specialist) is responsible for assisting in the improvement of public service in all child protection and juvenile cases. The person serving in this position supports case management, case processing, data collection and other case processing activities in child protective and juvenile proceedings. The incumbent will gather data and information, analyze trends, research possible solutions, make recommendations for improvement, identify impediments to implementation of new policies and procedures, and assess resource and training needs.
The Specialist is the Family Divisions lead content expert in child protection and juvenile cases and programs and the primary liaison between the AOC and the Chief Judge of the District Court for these areas. The Specialist works in courthouses with judicial officers on a regular basis and serves a major role in the development of child protection and juvenile content for the Judicial Branch (for example, pamphlets, guidebooks, website information, benchbooks, benchcards). The Specialist will develop educational materials and conduct trainings and conferences on child protection and juvenile matters. The Specialist has substantial administrative duties managing Court Improvement Program (CIP) grants. This is a full-time, grant-funded position based in Portland. Statewide travel is required.
ESSENTIAL JOB FUNCTIONS *
Collects case processing information and data from clerks offices, judicial officers and others.
Conducts statistical analysis and process assessment, defines problems, issues or trends affecting child protective and juvenile proceedings in the court system, and makes recommendations about options for improvement to policies, forms and systems, including possible pilot projects.
Researches best practices in child protection and juvenile legal processes.
Assists in producing and updating court forms as needed. Gathers needed information and coordinates processes in support of development and implementation of the Judicial Branch Case Management System.
Serves as a legal resource for Clerks of Court and Field Operations Specialists and other units within the Court Operations division and for the Office of Information Technology. Serves as a legal resource for creation and updating of manuals, clerk bulletins, policies, procedures, and best practices related to child protective and juvenile caseloads.
Assists in developing publications, web content, informational materials, resources, brochures, and packets for use by parties and the general public in child protective and juvenile matters.
Maintains updated contacts and links to community, state, federal and other resources for child protection and juvenile stakeholders. In cooperation with state and federal agencies, develops comprehensive database of resources available to children and families as they navigate child protective and juvenile matters and assesses mechanisms to better coordinate resources for children and families.
Coordinates and staffs the Justice for Children Task Force and participates in and/or staffs other related committees as directed. Represents the Judicial Branch on committees related to child protection and juvenile justice.
Assists with grant administration as directed by maintaining budgets, collecting grant information and data, compiling grant-related data and completing required reports.
Organizes trainings and conferences as authorized by federal funding sources; attends conferences mandated by grant funding sources, such as the annual CIP conference.
Prepares Requests for Proposals, Requests for Qualifications and contracts.
Manages the CIP grants and prepares reports required by the grants.
Works with the Grant Accountant to ensure that monthly budgets and expenditures are correct and on target.
Prepares grant applications and other grant-related materials.
Maintains monthly time sheets and coordinates collection of other information necessary to demonstrate state in-kind match for up to three CIP Grants.
Coordinates data collection related to case processing review of the child protection and juvenile dockets.
Monitors data collection efforts to assist in meeting grant-related performance measures.
Develops CIP grant proposals and strategic plans.
Develops budgets for CIP Basic, Training, and Data grants totaling approximately $400,000 annually (if fully funded).
Tracks CIP budgets to ensure that grant spending complies with federal, state, and MJB policies and standards as well as grant timelines.
Acts as project manager for projects undertaken through CIP funding.
Develops and maintains website content for Maines Court Improvement Program so that it provides up-to-date information and resource referral guides for the stakeholders in child protection and juvenile cases.
Maintains contact with federal funding sources to implement CIP within the grant requirements.
Conducts periodic field research and data analysis related to child protection and juvenile case processing.
Oversees periodic case process reviews of juvenile cases with particular focus on the overlap or potential for overlap with child protection cases.
Ensures compliance with grant requirements.
Communicates with federal and state agency representatives regarding court improvement related projects and activities.
OTHER DUTIES AND RESPONSIBILITIES:
Performs other duties as required.
The above list is intended to describe the general nature and level of work being performed by employees in this classification. A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned.
To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environment conditions required of the employee on the job.
Juris Doctor degree from an American Bar Association accredited law school required
Bar membership required. If admitted in a jurisdiction other than Maine, admission to the Maine Bar within 6 months required
A valid Maine Drivers License required
Experience in child protective court proceedings required
Knowledge of state and federal Child Protective Laws and regulations required
Admission to the Maine Bar preferred
Experience with statistical and data analysis preferred
Experience in grant development and administration preferred
Experience in development of educational/training programs preferred
KNOWLEDGE, SKILLS, ABILITIES REQUIRED
Strong administrative and organizational skills, including program and grant management
Ability to work cooperatively and effectively with judges, attorneys, and other professionals
Knowledge in the areas of child protection and juvenile law
Strong oral and written communication skills, including grant writing
Ability to work independently with minimal supervision
Strong computer skills including word processing
KNOWLEDGE, SKILLS, ABILITIES PREFERRED
Ability to prepare spreadsheets using Excel
Knowledge of child development, domestic violence, substance abuse, and family dynamics
Knowledge of the court system and relevant proceedings
PHYSICAL AND MENTAL DEMANDS (include but are not limited to:)
Physical and mental ability to perform tasks in an office or courtroom environment requiring frequent and/or sustained periods of standing, sitting, walking; bending; reaching above or below desk level. May require ability to lift or move up to 20 pounds. Hearing ability sufficient to communicate efficiently and effectively with public and court staff. Vision, dexterity, coordination and cognitive ability sufficient to use telephone, keyboard, computer and other office systems and equipment efficiently. Cognitive, intellectual and mental ability to concentrate on details and/or perform more than one complex task at a time and to handle diverse pressures related to requests and needs of those using court system services. Cognitive and mental ability to work and communicate effectively with co-workers and all levels of court personnel.
Salary Information: Grade 18; salary range is $63,169.60 - $82,222.40, increasing to Grade 19; salary range $68,224.00 - $88,795.20 in April 2019; full time/plus generous fringe benefits. These include: a defined benefit pension plan; paid life insurance; health, dental and vision plans; flexible spending arrangements; paid holidays, vacation and sick leave; employee assistance program; tuition reimbursement; child and elder care reimbursement; gym reimbursement program; and 457(b) deferred compensation plan.
This posting will remain open until October 5, 2018. Cover letter and resume required.
Only online applications will be accepted. http://www.courts.maine.gov/jobs/jobs.html
The Judicial Branch is an EEO/AA employer.
Maine Judicial Branch