Job Purpose: Report on and maintain financial control over Child Care related funding and expenditures in compliance with laws, regulations, contracts and grants related to federal and state programs, as well as funds generated through delivery of the East Texas Council of Governments (ETCOG) services; assist with contracts by providing requested documents as related to this position.
Travel: Occasionally less than 5%
On Call: N/A
Job Performance Duties and % of time:
35% - Ensure accurate and timely process management of Child Care related funding in compliance with state and federal regulations by creating, compiling, tracking and maintaining detailed financial records related to Child Care Grant awards; assisting with financial audits as needed; using financial forecasting for anticipated funding needs and children in care.
20% - Provide oversight and direct involvement in the Child Care grants monthly billing and expenditures by utilizing a system of billing to report Child Care expenditures from various sources; reviewing Child Care related financial reports from vendors, subrecipients and local match contributors; coding invoices and submitting them for payment; working with Child Care Services (CSS) staff to ensure cash advances are submitted accurately and timely; reviewing and approving child care expenditure reports and cash draws in the TWC financial reporting system; completing cash reconciliations; informing subrecipients of funds being allocated to them through financial billing process; obtaining billing from subrecipients.
20% - Ensure accurate reporting of funding streams established in the ETCOG accounting system by creating periodic reports necessary for ETCOG's operating departments and outside organizations who provide oversight and management of Child Care Program budgets; setting up budgets in the accounting system and running updates of each funding stream; compiling reports for ETCOG and outside organizations use.
15% - Coordinate with Child Care sub-recipients to discuss funding allocations and changes to funding by setting up detailed funding summaries included in contracts to show each funding stream and cost category set by TWC against which the sub-recipient will be allowed to charge.
10% - Ensure expenditures are moved between Child Care Formula (CCF) and Child Care Match (CCM) to maximize expenditures by entering budgets in the appropriate TWC database and moving expenditures posted against appropriate funding streams as needed; updating budgets in TWC databases as funding changes.
Required behaviors for all positions:
Communicate with co-workers, management, customers, vendors, and others in a courteous and professional manner
Conform with and abide by all company codes, regulations, policies, work procedures and instructions
Embrace ETCOG's Vision, Mission and Purpose
Demonstrate the values and principles set forth in the Customer Service Creed in all interactions with all individuals, both within ETCOG and when dealing with those we serve
Education: High School Diploma or equivalent required; BA in Accounting, Finance, Public Administration or Business Administration strongly preferred.
Experience: Minimum of 4 years previous experience in a financial-related position; experience in a governmental or non-profit agency preferred. Equivalent combinations of education and experience will be considered.
Skills and Abilities: Excellent verbal and written communication skills; excellent interpersonal skills; strong analytical skills; ability to identify, research and effectively resolve issues that arise within the scope of daily responsibilities; ability to work independently and take initiative to complete tasks; ability to establish and maintain positive and cooperative working relationships with all levels of staff and those outside the organization with whom relationships are critical; knowledge of the principles and practices of Governmental Accounting; thorough knowledge of Microsoft Word and Microsoft Excel; knowledge of budgetary policies and procedures.
Other: Valid driver's license and a safe driving record.
Office Equipment and Software: Computer, calculator, phone, fax, copier, printer; Software: MS Office programs (Word, Excel, Outlook, PowerPoint); MIP accounting software; state agency software; The Workforce Information System of Texas (TWIST) program.
Decision Making: Develop options by which work can be accomplished.
Interpersonal Communication: Internal customers at all levels; regular interaction with state agency administrators, staff, auditors and financial officials on accounting and fiscal-related matters.
Confidential and Sensitive Information: Child Care case numbers.
Scope of Financial Responsibility: Provides input for specific program area.
Environmental Conditions (noise, temperature extremes, etc.):
Sitting for extended periods of time Daily
Keyboarding for extended periods of time Hourly
Lifting or Exerting
Up to 10 lbs. 5%
Close Vision 80%
Up to 25 lbs. 0%
Up to 50 lbs. 0%
Up to 100 lbs. 0%
Reaching or Climbing 10%
Depth Perception 50%
Adjust Focus 50%
Stooping or Crawling 5%
Talking or Hearing 80%
Supervisory Responsibility, if applicable:
Approximate Number of employees supervised: None
East Texas Council Of Governments