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Chief Of Staff/Clerk Of Council

Expired Job

City Of Charlottesville Charlottesville , VA 22901

Posted 2 months ago

General Summary Benefits Supplemental Questions

Position re-opened to accept additional applications. Candidates from the most recent recruitment will continue to be considered and need not re-apply.

The City of Charlottesville is seeking qualified candidates to be considered for the position of Chief of Staff/Clerk of Council for the Charlottesville City Council.

The Chief of Staff/Clerk of Council represents Council to the public during regular business hours, notifying citizens of Council meetings, and maintaining public records of the meetings. The primary purpose of this position is to perform high-level executive and administrative duties representing the City of Charlottesville's Office of City Council. These duties include but are not limited to supervising Council staff, directing activities, coordinating policy formulation and implementation for Council, providing administrative oversight to Council-appointed agencies, developing strategies, preparing reports, and participating in planning and coordinating administrative support functions. This position is responsible for planning, organizing and implementing programs within major organizational policies and reports progress of major activities to City Council. This position reports to City Council and is supervised by the Mayor or Vice-Mayor.

Located approximately 100 miles southwest of Washington, D.C. and 70 miles northwest of Richmond, Virginia, the City of Charlottesville serves as economic, cultural, and educational center of a multi-county region in Central Virginia. The City is 10.4 square miles and has an estimated population of over 45,000 people. The City is nationally recognized as one of the best places to ... well, to do pretty much anything you desire. Here is a list of recent accolades:

  • Best Small Cities in the U.S.
  • National Geographic Travel
  • Best Place to Live 2018 (#5) - Livability

  • Best American Foodie Towns

  • Reward Expert
  • Best Small Town in the South (#3) - Southern Living
  • 5 of the Most Gorgeous College Towns in America
  • Make it Better
  • Healthiest, Happiest City in the U.S. (#5)
  • The Today Show
  • America's Favorite Towns
  • Travel & Leisure
  • America's Best Small Cities for Foodies
  • Travelocity

The starting salary will be between $70,532.80 and $137,538.96 annually, dependent on education and experience. The City offers an excellent benefits program, including the option for participation in a Defined Benefits or Defined Contribution Retirement Plan. Reasonable relocation assistance will be available. The pay and benefits for the position are commensurate with those provided for City department directors.

To be considered, an application must be completed online through our employment website at and submitted prior to the closing date of November 26, 2018 at 5pm EST. Please include with your online application a cover letter, resume, and at least 5 professional references.

Essential Responsibilities and Duties:

  • Serves as lead aide on implementing Council projects and initiatives;

  • Serves as lead aide on communicating staff recommendations to Council;

  • Assesses and delegates workload to City Council's office staff;

  • Oversees Council agenda development and distribution;

  • Sends notices for all Council related meetings to public and media (via e-mail, social media, fax, etc.);

  • Attends City Council meetings;

  • Writes and distributes minutes for all City Council meetings;

  • Coordinates post-Council meeting action summaries for distribution to Councilors, staff, and the public;

  • Holds regular meetings with Councilors individually to assess and assist on priorities;

  • Works closely with City management to ensure Council priorities are being met;

  • Creates progress reports on Council initiatives;

  • Certifies all Council actions and other legal documents (deeds, bond documents, etc.);

  • Places legal ads for Council action;

  • Directs Council communiqu (letters, memos, etc.);

  • Organizes Council attendance at community events (festivals, parades, annual dinners, etc.);

  • Liaisons with community groups and community organizers with support of Council Outreach Coordinator;

  • Develops final department budget for Council approval;

  • Assists Council with the entire hiring process for the following positions: City Manager, City Attorney, Director of Finance, and any other positions supervised by Council and/or Clerk of Council.


An essential function for this position is to ensure the following duties are performed by the Clerk of Council or delegated to Council staff:

  • Use of social media to provide frequent real time updates to the public;

  • Review council actions, help coordinate Council agenda, coordinate presentations;

  • Notification to all affected parties of Council action (internal and external);

  • Maintain books of resolutions, appropriations and ordinances;

  • Enter appropriations, resolutions and minutes in formal minute books;

  • Participation in making staff recommendations to Council;

  • Draft letters, proclamations and memos for Mayor and Council;

  • Maintain files of all meeting information and correspondence;

  • Advertise, recruit, and provide information to citizens for board vacancies;

  • Schedule interviews, follow up with applicants for more information; help coordinate forums;

  • Provide clear and succinct information with each public contact requested;

  • Provide weekly coordination of Council calendar;

  • Schedule individual Councilors as requested for meetings, dinners, etc.;

  • Maintain Council/Clerk/Board/minutes/agenda web pages;

  • Conduct research for citizens and staff on Council action (including historical data);

  • Receive complaints directly from citizens;

  • Explain and defend council actions (mail, e-mail, phone, in person);

  • Follow through with appropriate departments/staff and assure follow up.

Education, Experience and

Education: A combination of education and experience equivalent to a Bachelor's Degree from an accredited college or university in Business/Public Administration, Finance, or related field. Master's Degree preferred.

Experience: Minimum of 5 years of experience, including 3 years of progressive experience in a senior administrative / supervisory capacity. Previous experience in public administration is preferred. Experience in providing leadership, strategic planning, human resources, budgeting, problem solving, policy development and other related support functions are preferred.

Knowledge of City regulations, ordinances, and departmental functions preferred; Strong verbal and written communication skills to effectively interact and communicate with Council members; State, Federal, and Local agencies; and the general public; Knowledge of principles, methods and practices of budget preparation and control.; Extensive knowledge of the principles underlying general laws and administrative policies governing financial practices and procedures; Ability to use independent judgment and discretion in handling emergency situations; setting priorities; and resolving problems; Ability to interpret and apply regulations and procedures; Ability to work effectively with sensitive issues.

Physical Conditions & Work Contacts:Standard work environment.

To be considered, an application must be completed online through our employment website at and submitted prior to the closing date of November 26, 2018 at 5pm EST. Please include with your online application a cover letter, resume, and at least 5 professional references.

For information, please contact:

Matthew Murphy, Council Outreach Coordinator

City of Charlottesville
605 East Main Street

Charlottesville, Virginia, 22902

(434) 970-3062 or

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Chief Of Staff/Clerk Of Council

Expired Job

City Of Charlottesville