Chief Of Staff

Stanford University Stanford , CA 94305

Posted 3 months ago

Stanford Graduate School of Business

Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.

The Stanford GSB has realized considerable growth, and continues to embark on new strategic initiatives with broad impact. We have recently created the position of Chief of Staff to the Dean in order to establish efficient coordination and operation of the Dean's affairs, providing increased bandwidth for strategic focus on our evolving priorities. The COS will partner with senior leaders and stakeholder groups, offering advice and counsel to advance key initiatives. Within Stanford, the COS serves as a principal liaison with other senior University administrators. Within the GSB, the COS is expected to serve as a representative for the Dean in the planning and implementing of meetings, programs and visits, working in concert with key stakeholder groups.

The ideal candidate will have related experience in a business/program management role, with a special focus on executive-level advising and interdepartmental collaboration.

Your primary responsibilities include:

The COS serves as a senior advisor to the Dean and has managerial responsibility for and authority over the administrative functions of the office. The COS is expected to establish efficient coordination and operation of the Dean's affairs, including:

  • Represents the Dean in a variety of forums, including leading or participating in special projects within the GSB, participating in university initiatives or planning processes, and responding to ad-hoc requests for assistance from the Dean's Office.

  • Oversees the development and execution of the Dean's master calendar in coordination with department heads, project leads and administrators, anticipating conflicts and effectively negotiating competing interests.

  • Manages the administration of the Dean's Office including the support for the Senior Associate Deans. Supervises Executive Assistant team to ensure professional and efficient service to internal stakeholders and guests.

  • Curates Senior Staff Leadership meeting agenda with input from department heads with a lens towards raising cross-functional awareness and advancing the school's stated priorities.

  • Supports functional leaders overseeing Alumni, Faculty, Staff and Student engagement in effectively coordinating and aligning events and agendas.

  • Prepares the Dean for certain meetings and events, and where appropriate may summarize and prepare responses and track action items to ensure responsiveness and closure.

  • Be flexible to completing any other additional assigned duties.

To be successful in this position, you will bring:

  • Minimum of a Bachelor's Degree in Business Administration or a related field.

  • Minimum of 7 years of supervisory experience leading major cross-functional projects.

  • Project Management: Demonstrated experience in managing operations and processes that effectively drive stakeholder decisions and project completion, often involving cross-functional and/or organization-wide initiatives. Strong record of effectiveness in managing challenging and stressful situations, with changing priorities. Ability to adjust thinking in emergency situations and develop administrative policies.

  • Organizational Excellence: Superior organizational skills, with an ability to work independently, meet deadlines, exercise considerable judgment, discretion, and initiative in coordinating and overseeing the work of others, and in managing multiple projects to completion.

  • Strategic Partner: Demonstrated ability advising senior executives in how best to advance priorities and proposals. Proven success offering solutions and taking ownership of activities that create insights and bandwidth for leadership to have greater strategic focus.

  • Relationship Skills:
    Excellent communication and interpersonal skills that include a combination of candor, tactfulness, and good rapport in a variety of situations and audiences. Ability to manage confidential tasks or situations requiring sensitivity and discretion. Knowledge of protocol, careful attention to detail, sound judgment and discretion when working with individuals from academia, business, and government.

  • Clarity: Ability to research, report and facilitate discussion on complex subjects. Able to present data in a manner that enables clear understanding of interests and options for improved decision making. Success creating systems and processes that make clear the agenda and status of organizational efforts.

  • Institutional Knowledge:
    Functional operating knowledge of Stanford, including the infrastructure, traditions, and environment. Knowledge of government entities and academic environment, along with business structures, and an understanding of different cultures is desired.

  • Flexibility: Energy, resilience, and good humor. Flexibility in schedule, ability to travel nationally and abroad for extended periods of time.

  • People Manager: Knowledge and the ability to apply sound supervisory practices.

In addition, our preferred requirements include:

  • Master's degree or equivalent in education and work experience in a graduate school environment.

  • Broad working knowledge of Stanford, including direct exposure to Stanford GSB operations.

  • Entrepreneurial mindset with ability to design and develop concepts, programs and innovations.

  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.

  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

  • Discovery and fun. Visit campus gardens, trails, and museums.

  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and rsum along with your online application. Applications will begin to be reviewed beginning January 6th.

Additional Information

  • Schedule: Full-time

  • Job Code: 4953

  • Employee Status: Regular

  • Grade: H

  • Department URL: http://genetics.stanford.edu/

  • Requisition ID: 85717

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Chief Of Staff

Stanford University