Chief Of Staff For Founding Dean Of UGA School Of Medicine

Position Information

Classification Title Executive Assistants FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Graduate degree

• 5 years of experience providing similar responsibilities in higher education or other complex organizations.

• Prior experience serving as a Chief of Staff, or similar role, for an executive leader in an academic or healthcare setting.

• Familiarity with the University of Georgia and/or AU/UGA Medical Partnership.

• Proven success in coordinating high impact or organizational projects in higher education institutions or another complex organization.

• Proven track record in effectively managing a heavy workload, competing priorities, and tight deadlines.

• Proven track record in effectively making decisions that represent the mission, values, and strategic plans in a higher education institution or complex organization.

• Proven track record of translating strategic plans and/or goals into operational objectives and ensuring successful implementation.

• Demonstrated experience communicating organizational goals and results to an audience of academic or executive leaders.

• Demonstrated commitment to ethical conduct and compliance.

Position Summary

This senior administrator will report to the Founding Dean of the new UGA School of Medicine (SOM) and is responsible for ensuring that administrative and operational responsibilities are handled effectively and efficiently in the Dean's Office. The Chief of Staff promotes excellence in operations and effectiveness in communications, leads strategic School of Medicine initiatives, and carries out special projects and assignments as requested by the Dean. This is a key role, with the Chief of Staff being a trusted confidante of the Dean, who often acts on behalf of the Dean, leading discussions and providing strategic insights.

The Chief of Staff will represent the UGA SOM through effective internal and external communications with a high attention to accuracy and detail. The Chief of Staff will balance and influence multiple competing priorities and interests. The Chief of Staff will provide expertise and serve as an advisor and resource in support of the Dean and serve as a liaison to administrative units across UGA as well as to community partners. The Chief of Staff will utilize complex problem-solving skills and provide effective and trustworthy leadership to support the goals and objectives of the UGA SOM.

Knowledge, Skills, Abilities and/or Competencies

• Exceptional interpersonal, presentation, networking, and verbal and written communication skills.

• Exceptional leadership and strategic planning skills.

• Proficiency in data analysis and a commitment to data-driven decision-making.

• Extensive project management experience.

• Ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast-paced environment.

• Ability to make decisions quickly and effectively, balancing efficiency and risks.

• Ability to work collaboratively with a diverse range of stakeholders.

• Ability to quickly develop strong relationships with many constituents and senior leaders and teams across the School of Medicine, UGA colleges, schools and units, and other key internal and external partners.

• Ability to establish an appropriate level of influence to advance initiatives.

• Show independent judgment, thought leadership, flexibility, and the ability to effectively function in a dynamic environment.

Physical Demands

Working in a standard office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Provides general support for the Dean of the UGA SOM and Dean's Office operations.

Percentage of time 30 Duties/Responsibilities

Facilitates the flow of information through the Dean's Office to internal and external partners.

Percentage of time 20 Duties/Responsibilities

Provides robust preparation and analysis for the Dean in advance of meetings which includes preparation of white papers, briefings, presentation materials and other documents as needed.

Percentage of time 20 Duties/Responsibilities

Carries out special assignments and projects as assigned by the Dean, e.g., new UGA SOM building project.

Percentage of time 15 Duties/Responsibilities

Develops and implements systems, tools, and reporting mechanisms to manage and monitor the complex responsibilities, projects, and initiatives being managed by the Dean.

Percentage of time 10 Duties/Responsibilities

Represents the Dean to internal and external audiences as needed.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kristie Sartain Recruitment Contact Email ksartain@uga.edu Recruitment Contact Phone 706-713-2189

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume/CV

Optional Documents

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.