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Chase Contract Manager

Expired Job

State Of Colorado Denver , CO 80208

Posted 3 months ago

Department Information

Must be a State of Colorado resident to apply!

Make a difference-Join HCPF by improving health care access and outcomes for the people we serve while demonstrating stewardship of financial resources.

Information about the job:

The Department of Health Care Policy and Financing (Department) offers a competitive benefits package to include the Public Employees Retirement Account (PERA), 401K/457, health/dental insurance options, 10 holidays, accrual of paid sick and vacation/annual time. The Department is also centrally located; offers affordable ECO passes; has a fitness center on-site; and a variety of discounts on services and products are available to state employees through the State of Colorado's Work-Life Employee Discount Program. The Department also encourages employees to take advantage of advanced education and offers reduced college tuition through CSU Global for their employees. This Department is a "Tobacco Free Workplace".

www.colorado.gov/hcpf

Finance Office:

The Finance Office consists of the Chief Financial Officer, the Budget Division, Controller Division, Payment Reform Section, Special Financing Division, Audits and Compliance Division, and Strategy Section. The Chief Financial Officer (CFO) is accountable for the financial and risk management operations of the Department, and oversees control systems that report financial results and maintain Department compliance. The CFO is responsible for the Department's financial data and reporting, and its use of data analytics to define value and measure quality with regard to Department operations. The CFO develops the Department's financial and operational strategy, and generates actionable analytics tied to that strategy.

Special Financing Division:

The Special Financing Division administers, allocates and establishes funding to qualified medical providers who serve the indigent population. This includes the administration of the Colorado Indigent Care Program; the administration of the Primary Care Fund; the administration of the Old Age Pension Health and Medical Care Fund; the administration of the Medicaid School Health Services Program; the administration of the Hospital Provider Fee Model and the Hospital Provider Fee Advisory and Oversight Board; the administration of the Nursing Facility Provider Fee Model; the administration of the Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID); and administration of the Colorado Dental Health Care Program for Low-Income Seniors. Additionally, the work unit researches methods for leveraging federal funds, and funds from other sources, to offset the expenditure of State General Funds to maintain or increase reimbursement levels to qualified medical providers.

Description of Job

This position negotiates, implements, monitors, and manages contracts in the Division for the administration of the Colorado Healthcare Affordability and Sustainability Enterprise (CHASE) Act, including developing contract scopes of work, negotiating terms with vendors, approving contractor personnel and work plans, processing invoices for payment, and ensuring adequate funds are available and budgeted for contracted work. CHASE contracts include consultants to review the calculations of the HAS Fee, provide advice and consultation on upper payment limit calculations to assure adherence to federal requirements, gather and validate data used in the fee-related calculations, evaluate the fee's effect on the health care market, and develop and implement a delivery system reform incentive payments federal demonstration waiver.

Some of what you'll be doing...

  • Position participates in phone conferences and other meetings with contractors and subject matter experts within the Division. Position drafts and maintains organized, written notes documenting items discussed and decisions reached.

  • Position monitors contract compliance and identifies and resolves conflicts. Position notifies subject matter experts within the Division and contractor of upcoming deliverable due dates and missed due dates.

  • Position reviews contract deliverables in a timely manner as prescribed in the contract and in an organized fashion, documenting findings throughout the course of the review, including work plans and key personnel and personnel changes. Resolves technical questions by consulting with the appropriate staff in the Division and/or the contractor.

  • Based on requirements described in the contract, position determines if deliverables need to be adjusted and then clearly describes in writing for the contractor what specific components of the deliverable are acceptable as is, inaccurate, missing, incomplete, or otherwise in need of revision.

  • Position reviews and approves contractor invoices for payment.

  • Position maintains an accurate running total of deliverables met, invoiced and funding remaining in the contract. If expenditures from the contract are not occurring as expected throughout the course of the fiscal year, position is able to explain variances to management.

  • Position performs work in accordance with the Department's guidelines, processes, and timelines to ensure the appropriate procurement vehicle is developed, cleared, and executed in order to meet project deadlines.

  • Position works closely with division director, project leads, and other affected Department staff to define project scope and requirements.

  • The position interviews staff in order to develop the scope-of-work and then works with procurement and contracting specialists to finalize the document.

  • Position drafts concept approval form for solicitations and presents and defends to executive team.

  • Position develops, writes, and reviews scopes of work for solicitations, such as requests for proposals.

  • Positions writes responses to inquiries from prospective bidders.

  • Position writes contract scope of work.

  • Position tracks solicitation and contract documents through approval process.

  • Position provides guidance to contractor on state and federal regulations and contract requirements; ensures contract and regulatory compliance and resolves contract issues.

  • Position issues contract amendments and option letters, and manages any contract terminations.

  • Position creates contract files and maintains all related documentation electronically on Division's SharePoint site and in hardcopy.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's degree from an accredited institution in Economics, Mathematics, Business Administration, Policy, or in a field of study related to the work assignment.

Two years of professional experience in an occupational field related to the work assigned to the position; which includes,

  • Six months of negotiating, administering, or managing contracts

  • Researching and interpreting complex state and federal rules and regulations

Preferred Qualifications:

  • State of Colorado procurement code requirements

  • Public assistance programs specific to medical assistance, public health, child support, food assistance or cash assistance

  • Proven ability to manage multiple projects and implement process improvements

  • Excellent organizational, problem solving, planning and reporting skills

  • Excellent verbal and written communication skills

  • Self-motivated, self-directed with the ability to work in a team environment and work with short deadlines

  • Flexible, adaptable, and deadline-oriented

  • Intermediate skills with Microsoft Office, including Word, Excel, and PowerPoint.

  • Intermediate skills with Microsoft SharePoint.

CONDITIONS OF EMPLOYMENT:

  • All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.

  • Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

Substitutions:

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Additional appropriate education will substitute for the required experience on a year-for-year basis.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

REQUIRED: Written skills are important to this job and will be used in the comparative analysis process. Organization of thought and the ability to communicate through the written word will be considered when reviewing your response.

Attach a written response to the following question. Limit your response to no more than two pages, single spaced, with 12-point font and one-inch margins. You must do all of your own work in preparing this attachment.

  • QUESTION: Describe your experience and communication style related to contract administration, product review, and contract oversight and performance evaluation.

OPTIONAL: Applicants are encouraged to attach a cover letter and resume to their application.

Please note that ONLY your State of Colorado job application and required written response to the supplemental question will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself and attach your written response to the supplemental question. Applications left blank or marked "SEE RESUME" or that do not include the supplemental question will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist of a review of applications and required written response to the supplemental question against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of up to 6 candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.


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Chase Contract Manager

Expired Job

State Of Colorado