Charitable Agreements Coordinator

Charitable Agreements Coordinator

The ASU Foundation (ASUF) fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact.

The Charitable Agreements Coordinator reports to the Charitable Agreements Manager at ASU Foundation (ASUF) and is responsible for receiving, processing, distributing, and tracking gift and grant agreements. The Charitable Agreements Coordinator will work as an integral member of the Charitable Agreements team to support the review, research and database management of gift and grant agreements.

What you'll do:

• Provides support to the Charitable Agreements team in preparing and reviewing documents used for accepting and closing new gifts, grants, and philanthropic commitments to ASU Foundation (ASUF) for the benefit of Arizona State University (ASU)

• Assist development officers with creation, review, and revision of new gift and grant agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements

• Works directly with stakeholders of ASU and the ASUF to process new gift and grant agreements, letters of intent, amendments/modifications, and other related documentation

• Supports development and implementation of best practices for the processing of gift and grant documentation

• Partners with representatives throughout the organization - including ASU Knowledge Enterprise (KE), Research Advancement (RA) and ASU Foundation development officers to optimize internal efficiencies, ensuring gift criteria and fiscal management clarity, providing donors with an optimal gift agreement experience

• Ensures alignment with University and Foundation policies and practices in all processes, gift agreements, and grant agreements as they are processed

• Controls gift and grant agreement recordkeeping and database maintenance, including the entry, distribution, reporting, and ongoing maintenance of database records, electronic files of all gift and grant agreements

• Conducts research on finance and donor records for account history and endowment clean-up accounts

• Prepares and ensures proper execution of a variety of documentation, including administration documents, advisement of donations received without documentation, miscellaneous forms and summaries, agreement cover pages, gift agreement processing for final signatures, and other relevant documentation as needed

• Responds to ad hoc account/agreement requests from unit, which included providing clarity on donor intent, status of gifts, validation of gifts and usage, and other requests

• Assist with new account requests and opportunity numbers, as appropriate

• Other duties as assigned

What you'll need:

• Excellent drafting, proofreading, and editing skills, with precise attention to detail

• Ability to work both independently and as part of a team

• Adept at navigating complex environments with evolving priorities and communication plans

• Knowledgeable with Microsoft Office Suite (Word, Excel, Access, Power Point), comfortable with various database applications and MS teams

• Knowledgeable with SharePoint/OneDrive and utilizing document sharing links

• Knowledgeable with DocuSign and facilitating signatures

• Ability to communicate effectively in person, in writing, by phone, and in virtual meetings

• Strong time management and prioritization skills, with the ability to multitask

• Problem solver who can take initiative and set priorities while being flexible

• Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies

• Ability to represent the institution well, and advocate for the vision of ASU as the New American University

• Highly organized and able to handle multiple projects

Relevant qualifications:

• Associate's degree in Business, Nonprofit Management, Law Studies or a related field; or a combination of education and experience commensurate with such

• 2 years of experience in an administrative capacity, particularly in contract management, document development, and/or technical writing

• Or any combination of education and experience commensurate with such duties

Preferred education and experience:

• Bachelor's Degree in Business, Nonprofit Management, Legal Studies, or a related field

• Certification as a Paralegal Professional, such as CP, APC, PP, ALP, PLS/CLP, or LDA

• Experience writing, reviewing, or working with grant agreements in the nonprofit or government sector

• Experience in database management using QuickBase, Salesforce, or Workday

Benefits:

• Hybrid work schedule. We work from home two days a week!

• Comprehensive benefits package, including medical, dental, and vision insurance

• 401(k) plan with matching employer contribution

• 22 days of vacation time

• 11 holidays, including your birthday

• Parental leave

• Significant tuition reductions

• Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest

• $30 bi-weekly cell phone reimbursement

At ASU Enterprise Partners:

We serve.

We serve the faculty and staff of ASU to bring them resources so they can do all the great things that they do.

We innovate.

We're always looking for new ideas, new solutions, new approaches and new ways to address the challenges facing ASU.

We engage.

We engage our donors, philanthropists, investors and partners, connecting them to ASU and helping them share their time, talent and treasure.

We care.

When we serve, innovate and engage, it shows that we care - about faculty, staff, donors, fellow employees and other partners as we bring resources to ASU.

ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse, and inclusive organization.

ASU Enterprise Partners is an Equal Opportunity Employer