Chambers Judicial Assistant 1 (41-3061) Anchorage Probate

The Anchorage Trial Court is accepting applications for a

Chambers Judicial Assistant 1 (salary range 12).  The successful applicant will provide assistance and support to the Magistrate Judges, including case management processing and in-court duties.

Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.

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The Position

This position will provide administrative support to a team of magistrate judges. As a Chambers Judicial Assistant, you will receive and process files.  This will include docketing documents filed in court, docketing orders, distributing signed orders, and routing files to appropriate locations. You will be responsible for the weekly review of matters under advisement for the magistrate judges, perform calendaring duties, and perform in-courting duties on a regular basis. Additionally, you will answer telephones and respond to e-mails and written correspondence for the magistrate judge team.

This position is assigned to the court's classified service; incumbents will attain regular status after completion of the initial probationary period.

The Work Environment

There are seven Magistrate Judges and three Chambers Judicial Assistants that work together closely.  You will wok in the Nesbett Courthouse located on 4th Avenue in downtown Anchorage.  Employees receive a private parking pass for the courthouse parking garage.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

What benefits do we offer?

Typical Benefits for Full Time Employees Include: 

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter of interest in employment as a Chambers Judicial Assistant.  Failure to submit a letter of interest may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Two years of progressively responsible, fully qualified work experience as an administrative assistant.

AND

The ability to keyboard at least 40 words per minute (net).

Substitution:

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

Your letter of interest will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.  In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242