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Chair's Assistant & Front Office Coordinator

Expired Job

University Of California Los Angeles , CA 90009

Posted 2 months ago

Requisition Number: 28793 Job Title: ADMINISTRATIVE SPECIALIST Working Title:

Chair's Assistant & Front Office Coordinator Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 1205-SOCIOLOGY Department Website URL: https://soc.ucla.edu/ Job Summary Statement: Provide professional-level administrative support to the Chair of the Sociology Department, acting as the liaison for the Chair with various units on campus, and interacting with faculty, students, staff, campus administrative offices, and the general public.

Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the Chair those that are significant/urgent. Compose, edit and coordinate preparation of various types of documents. Manage the Chair's calendar.

Provide professional-level administrative support to the Chief Administrative Officer (CAO) of the Sociology Department, acting as the liaison for the CAO with various units on campus, and interacting with faculty, students, staff, campus administrative offices, development offices, donors and the general public.

Also serves as the Front Office Coordinator. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the CAO those which are significant/urgent. Compose, edit and coordinate preparation of various types of documents and develop content for and input into the departmental web site and newsletter. Assist the CAO with space allocation and moves, and both the Chair and CAO with development activities. In addition, assumes academic personnel tasks such as gathering and preparing documents for faculty and teaching award nominations. Provide assistance in the faculty recruitment process, including planning candidate itineraries. All tasks require a high degree of confidentiality, attention to detail and ability to multi-task in an environment with distractions. Other major functions include overseeing the professional atmosphere and smooth functioning of the Sociology Department front office, including supervising work study students, assisting departmental faculty and graduate students, ensuring web site content is kept timely and accurate and frequently-used supplies are at hand. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
20 Records Qualifications Required/Preferred

Demonstrated skill in working as part of a team and collaborating with colleagues.

Required

Skill in interacting with persons of various social, cultural, economic, and educational backgrounds.

Required

Ability to establish and maintain cooperative working relationships with students, faculty, staff, and various administrators.

Required

Demonstrated ability to maintain equanimity in the face of resistance, indifference, or hostility.

Required

Ability to perform detailed work with a high degree of accuracy.

Required

Ability to work with frequent interruptions and/or with short time lines for completion of projects.

Required

Demonstrated ability to prioritize work reflecting understanding of relative importance of competing assignments in a large and complex environment.

Required

Ability to work independently and follow through on assignments with minimal direction.

Required

Ability to solve problems, research solutions, and identify departmental and university resources.

Required

Skill in analyzing data to formulate logical and objective conclusions.

Required

Ability to use word processing, spreadsheet and database applications (e.g., MS Word, Excel and Outlook) to track complex information and generate reports.

Required

Demonstrated ability to use on-line mainframe applications.

Required

Skill in communicating (verbally, electronically, in writing) to convey accurate and timely information to individuals at various organizational levels.

Required

Skill in writing clear, concise, and grammatically and factually correct correspondence, memos and reports.

Required

Skill in handling confidential matters with tact, sensitivity and discretion.

Required

Knowledge of general personnel practices and policies.

Can be trained

Knowledge of information resources within the University.

Can be trained

Knowledge of University policies, procedures, and regulations.

Can be trained

Ability to maintain the confidentiality of all departmental matters.

Required

Ability to update Web content and assist others as needed in updating their Web content.

Required Additional Posting InformationBargaining Unit: 99-Policy Covered Application Deadline: 10-04-2018 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74253 Special Instructions:

The target salary range for this position is between the posted minimum and $27.00 hourly. Contact information: Number of Positions:

Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation.

Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check. CANRA:


Is this position designated as a mandatory reporter under CANRA? No Other Special Employment

Requirements:
Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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Chair's Assistant & Front Office Coordinator

Expired Job

University Of California