We are seeking a professional, highly motivated and organized Executive Assistant to support the Senior Executive within the YOOX NET-A-PORTER GROUP.
The successful candidates will be confident and able to work on their own initiative, demonstrating professionalism and discretion at all times. Furthermore, he/she will be calm under pressure, extremely reliable with keen attention to detail. The Personal Assistant will act as the manager's first point of contact with people from both inside and outside the organisation.
Assisting manager in their day-to-day activities;
Be responsible for calendar and diaries management, scheduling and rescheduling meetings and appointments, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings;
Handle incoming and outgoing electronic/phone communications and all correspondence on behalf of the manager;
Preparing and editing correspondence;
Coordination of travel arrangements, itineraries and reservations working closely with the Travel team;
Be responsible for the manager's travel expenses;
Greet guests and ensure meeting rooms are set up;
Full business administration
Preparation of reading materials, report packs, prepare powerpoint presentations, agendas, take minutes at meetings, ensuring that minutes are prepared and distributed. Follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct. These activities will be carried out in both English and Italian;
Organize team events, lunches (sourcing venues, catering etc);
Attend management meetings, with direct responsibility on agenda definition and meeting reports, and proactively manage team communication;
Organize team offsite or other events, supporting with team building activities.
Prioritize and manage multiple projects simultaneously, monitoring the progress of various projects and following through on issues in a timely manner;
Skills and Experience:
Bachelor's degree in Modern Languages, Communication or Humanities;
Must be fluent in both English and Italian;
Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel);
Significant EA/PA experience at Director and/or Senior Manager level including experience of diary management and arranging travel and conference calls;
Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts;
High levels of integrity and discretion;
Excellent organizational skills, eye for details, efficiency, with a good dose of common sense and initiative;
Proven ability to work efficiently and proactively;
Ability at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;
Confident to liaise with senior people both internally and externally.
YOOX NET-A-PORTER GROUP is the world's leading online luxury fashion retailer. The Group is a Global company with Anglo-Italian roots, the result of a game-changing merger, which in October 2015, brought together YOOX GROUP and THE NET-A-PORTER GROUP; the two companies had revolutionized the luxury fashion industry since their birth in 2000.
YOOX NET-A-PORTER GROUP is a unique business with an unrivalled offering including multi-brand in-season online stores NET-A-PORTER and MR PORTER, and multi-brand off-season online stores YOOX and THE OUTNET, as well as numerous ONLINE FLAGSHIP STORES, all "Powered by YNAP". Through a joint venture established in 2012, YOOX NET-A-PORTER GROUP has partnered with Kering to manage the ONLINE FLAGSHIP STORES of several of the French group's luxury brands.
In 2016, YOOX NET-A-PORTER GROUP joined forces with Symphony, an entity controlled by Mohamed Alabbar's family, to establish a ground-breaking joint venture to create the Middle East's undisputed leader for online luxury retail.
Uniquely positioned in the high growth online luxury sector, YOOX NET-A-PORTER GROUP has an unrivalled client base of more than 3 million high-spending customers, over 840 million visits worldwide and consolidated net revenues of 2.1 billion in 2017. The Group has offices and operations in the United States, Europe, the Middle East, Japan, China and Hong Kong and delivers to more than 180 countries around the world.
For further information: www.ynap.com
Linkedin: YOOX NET-A-PORTER GROUP | Twitter: @YNAP | Instagram: @YNAP
Yoox Net-A-Porter Group S.P.A.