Central Pharmacy Administrative Assistant III

Job Description:

Baptist Health is looking for an Administrative Assistant III to join our team at the new Central Pharmacy in LaGrange, KY.

Maintains Executive Schedules & Provide Admin Support

• Manages schedules and meeting set up for multiple senior leaders including VP, Safety, Quality and Patient experience, Chief Pharmacy Officer, Vice President Performance Advisory Office. Also supports leaders on these teams including AVP and Director level leaders.

• Schedules meetings as needed. Includes complex in-person meetings with multiple local leaders and travel logistics.

• Coordinates schedule to provide effective use of leader's time.

• Organize and arrange travel including transportation, lodging, meal, and conference according to company policy.

• Prepare appropriate pre and post travel documents in a timely manner.

• Payroll management including approving time cards, resolving errors and issues, managing PTO requests and call-ins; records schedule changes.

• Manages in-coming and out-going correspondence (e.g. mail, faxes, email) leaders as needed.

• Coordinates and oversees the day-to-day management of purchasing, ordering supplies, equipment, and other needs.

• Assists with new employee set up including access items and equipment.

• Acts as a resource and facilitator for departmental needs.

Event and Project Management

• Organizes event planning including working with venue for set up, food determination and logistics. Manages with venue during event.

• Organizes pre-event work including submissions, evaluation, website, and communication.

Invoicing and Budget Tracking

• Works with procurement and sourcing to manage supply needs for the departments.

• Manages direct delivery to employee homes of various supplies as needed.

• Tracks expenses for annual budget planning.

Minimum Requirements

• Associate degree OR 5 years as an administrative assistant in lieu of an Associate degree is acceptable.

• Must be able to type 50+ wpm.

• Must be proficient with Microsoft Office products.

• Must have strong business and healthcare vocabulary, knowledge and skill in hospital operations, organizational procedures, policies, and staff.

• Experience in healthcare is preferred.

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.