Cash Applications Administrator

Revlon, Inc. Oxford , NC 27565

Posted 2 months ago

BASIC FUNCTION:

  • Assist management in the maintenance and reconciliation of the Cash Application system.

  • Coordinate efforts between Credit Services, Bank Contacts and IM to ensure accurate data flow leading to the timely recording of cash receipts/ deductions and that bank transmissions are in balance.

  • Maintain cash controls for Customer Cash Collections

  • Collaborate with management and IM to test and install system maintenance and upgrades.

  • Perform audit and reconciliation activities for Cash Application and Accounts Receivable.

  • General training of new staff on systems and departmental procedures.

  • Assist in developing new approaches to Cash Application procedures.

  • Timely and accurate completion of all necessary projects and assignments as directed by management.

MAJOR DUTIES:

  • Responsible for utilizing daily reports in 9ci, bank websites, and Accounts Receivable report to reconcile cash lockbox receipts for accuracy.

  • List and reconcile EFTs /Wires

  • Ensure that deductions are coded properly and tolerances used are within departmental guidelines.

  • Communicate to Account Receivable, Credit & Treasury on total lockbox receipts and EFTS.

  • Merge EDI remittances and post manual checks.

  • Review EDI reports for exceptions that may warrant changes to the customer EDI matrix.

  • Assist with the completion of a new request for new EDI customers.

  • Maintain MICR number table to ensure that payments post to the correct accounts.

  • Point of elevation for unresolved out of balances that occur.

  • Contact banks, IM or 9ci Administrator on bank transmission, balancing issues, remittance issues or system issues for resolution if needed.

  • Responsible for assisting cash appliers and training new / backup cash appliers on cash applications in order to complete the duties assigned.

  • Assist management in developing new approaches to account receivable system and procedures as assigned by management.

  • Responsible for monitoring and reconciling the over tolerances throughout the month and investigate all issues.

  • Responsible for the reconciliation of one-sided entries (non-standard invoices, claim on carrier transactions and NSF checks) at month end for management's approval and provide to General Accounting for any needed entries.

  • Monthly reconcile accounts receivable records to AP records for customer allowances paid through AP. Communicate any differences to General Accounting.

KNOWLEDGE AND SKILLS REQUIRED:

  • Must be familiar with and able to operate within a Windows based PC environment.

  • Experienced user of Excel & Word.

  • Knowledgeable of disbursement systems and processes.

  • Demonstrate strong verbal and written communication skills.

  • Must be able to gather and analyze data and provide recommendations and suggestions for positive/proactive changes.

  • Work independently and adhere to schedules.

  • Possess leadership skills

#CB


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Cash Applications Administrator

Revlon, Inc.