Assist management in the maintenance and reconciliation of the Cash Application system.
Coordinate efforts between Credit Services, Bank Contacts and IM to ensure accurate data flow leading to the timely recording of cash receipts/ deductions and that bank transmissions are in balance.
Maintain cash controls for Customer Cash Collections
Collaborate with management and IM to test and install system maintenance and upgrades.
Perform audit and reconciliation activities for Cash Application and Accounts Receivable.
General training of new staff on systems and departmental procedures.
Assist in developing new approaches to Cash Application procedures.
Timely and accurate completion of all necessary projects and assignments as directed by management.
Responsible for utilizing daily reports in 9ci, bank websites, and Accounts Receivable report to reconcile cash lockbox receipts for accuracy.
List and reconcile EFTs /Wires
Ensure that deductions are coded properly and tolerances used are within departmental guidelines.
Communicate to Account Receivable, Credit & Treasury on total lockbox receipts and EFTS.
Merge EDI remittances and post manual checks.
Review EDI reports for exceptions that may warrant changes to the customer EDI matrix.
Assist with the completion of a new request for new EDI customers.
Maintain MICR number table to ensure that payments post to the correct accounts.
Point of elevation for unresolved out of balances that occur.
Contact banks, IM or 9ci Administrator on bank transmission, balancing issues, remittance issues or system issues for resolution if needed.
Responsible for assisting cash appliers and training new / backup cash appliers on cash applications in order to complete the duties assigned.
Assist management in developing new approaches to account receivable system and procedures as assigned by management.
Responsible for monitoring and reconciling the over tolerances throughout the month and investigate all issues.
Responsible for the reconciliation of one-sided entries (non-standard invoices, claim on carrier transactions and NSF checks) at month end for management's approval and provide to General Accounting for any needed entries.
Monthly reconcile accounts receivable records to AP records for customer allowances paid through AP. Communicate any differences to General Accounting.
KNOWLEDGE AND SKILLS REQUIRED:
Must be familiar with and able to operate within a Windows based PC environment.
Experienced user of Excel & Word.
Knowledgeable of disbursement systems and processes.
Demonstrate strong verbal and written communication skills.
Must be able to gather and analyze data and provide recommendations and suggestions for positive/proactive changes.
Work independently and adhere to schedules.
Possess leadership skills