Case Manager/Courtroom Deputy

Court Name/Organization: Maine District Court Overview of the Position: Case managers are the "face" of the court to much of the public and attorneys who practice in the court. Individuals join this staff position and train on the job. They maintain and process case information; manage the progression of civil and criminal cases from opening to final disposition; review court documents for conformity with federal and local rules; and prepare cases for closing by ensuring that all necessary court orders are entered, and proceedings are completed accurately and on time. Case processing procedures for case managers are well defined but take some time to learn. Good customer service skills and ease with word processing and automation systems and equipment are important skills for this job. Location: Portland, ME Opening and Closing Dates: 09/24/2024 - 10/24/2024 Appointment Type: Permanent Classification Level/Grade: CL 25 - CL 27 Salary: $54,187 - $106,572 Link to Court Careers Information: https://www.med.uscourts.gov/employment/ Announcement Number: MED-24-02 Link to Job Announcement

Position Description

A Case Manager/Courtroom Deputy at this level performs various functions and is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules. The incumbent is fully proficient at managing the progression of cases from opening to final disposition and/or managing the jury system process. They perform docketing and noticing; manage the progression of cases; maintain official case records; monitor and record juror attendance and selection, monitor the completion of required procedural steps; review filed documents to determine conformity and take appropriate corrective action; prepare and maintain summons notices and forms; ensure that all orders and automated entries are timely, and appropriately and accurately docketed; enter and compile information on jurors; and make summary entries on the docket of all documents and proceedings. Case Managers/Courtroom Deputies also perform general courtroom functions, to include attending and logging court proceedings.

General Experience

Required

High School Diploma and at least one year of specialized experience equivalent to work at CL 24 level.

Specialized Experience

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Experience demonstrative of being highly organized and capable of handling multiple tasks and time demands. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Court Preferred

• Education above the high school level from an accredited institution may be considered and is preferred.

• Prior experience working in a legal or law-related field or court environment.

• Excellent written and oral communication skills.

• Knowledge and skill in the use of Microsoft Office and database applications.

Benefits

The U.S. District Court offers a generous benefits package to full-time, permanent employees, which includes:

• 11 paid federal holidays

• 13 days paid vacation (per year for the first three years)

• 20 days paid vacation (after three years)

• 26 days paid vacation (after fifteen years)

• 13 days paid sick leave

• Medical insurance

• Optional - dental and vision coverage

• Life insurance

• Thrift savings plan with matching funds (401k & Roth 401k style)

• Participation in federal employees retirement system (FERS-FRAE)

• Health and dependent care reimbursement programs

• Public transit subsidy program

• Employee assistance program, which provides free counseling, financial assistance, and basic legal services to all eligible employees

Miscellaneous

Notice to Applicant

• Applicants must be a U.S. citizen or be eligible to work in the United States

• Employees of the U.S. District Court are "at will" employees and are required to adhere to a Code of Conduct for Judicial Employees

• The selected candidate will be subject to a 10-year FBI background check (including references, criminal history, and credit history) as a condition of employment

• All appointments are subject to mandatory electronic funds transfer for payment of net pay

• The court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice

How To Apply

To be considered for this position, all applicants must submit:

• Resume (including full educational summary, employment history, and salary history);

• Cover Letter with responses to the following Pre-Interview Questions:

• What motivates you to put forth your greatest effort?

• Briefly describe a work accomplishment that you are proud of where you either fostered a team environment or did more than what was simply required of you.

• Contact list of three professional references; and

• AO78 - Judicial Employment Application

Application packages will not be considered complete unless all items have been received. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. Interviews may be conducted prior to the deadline outlined above. This announcement may close earlier if a suitable candidate is found prior to the closing date. Relocation expenses will not be reimbursed. Send a compiled single PDF of the required documents via email to apply@med.uscourts.gov with "Case Manager/ Courtroom Deputy" in the subject line. This position will remain open until filled, with preference given to applications submitted before Oct. 9, 2024.

The federal Judiciary is an Equal Employment Opportunity employer.