Case Aide

The Access, Aging, and Disability (AA&D) Division of Community Services has two open Case Aide positions. These roles will involve supporting and assisting the AA&D Division with various tasks and responsibilities. One position will provide case management support to both contracted and internal case managers. The other will provide support to MnChoices assessment teams. Responsibilities will include electronic filing, data entry, and other clerical tasks as assigned. There will be data entry into the Medicaid Management Information System (MMIS), a mainframe system used to manage and administer HCBS waivers, of service arrangements and screening documents. Duties may vary depending on assigned program area. The ideal candidates should possess strong organizational skills to manage day-to-day tasks, as well as excellent communication abilities.

DESIRABLE EXPERIENCE:

• Experience promoting a diverse, culturally competent, and respectful workplace

• Experience with providing service to others in a person centered and inclusive manner

• Experience working with SSIS, Caseworks, MMIS and SharePoint

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: (40 hours/  between the hours of 8:00 a.m. - 4:30 p.m. Mon-Fri. Work schedules (hours and days) and location are subject to change based on department needs. This position is located at the Stillwater Government Center with telework opportunities. 

ANTICIPATED HIRING RATE: $23.82 - $32.45 Hourly

E-Verify Participation: Washington County participates in the federal E-Verify program. This means that Washington County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Washington County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

E- Verify Participation Poster  (Download PDF reader) (Download PDF reader) (Download PDF reader)

Right to work Poster  (Download PDF reader) (Download PDF reader) (Download PDF reader)    The Case Aide-Community Services helps clients to obtain and maintain eligibility for social services and assists other professional staff in maintaining compliance with program requirements, and process financial transactions. Duties may vary depending on assigned program area.

MINIMUM QUALIFICATIONS: This position requires a High School diploma (or equivalent) and three years (full time equivalent) of employment in a general office support position in a professional office setting; or, completion of an office support certificate/degree program and two years (full time equivalent) of employment in a general office support position in a professional office setting.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE

Core Competencies outline essential business and professional traits necessary to perform this job.

•  Promote a diverse, culturally competent, and respectful workplace;

•  Demonstrates knowledge of available resources and other economic support programs;

•  Demonstrates knowledge of federal, state and county requirements, regulations and policies related to social services programs;

•  Demonstrates skills in basic mathematics;

•  Demonstrates ability to organize and coordinate job activities; and

•  Demonstrates ability to accurately and rapidly process detailed information.

Provide case support:

•  Open and maintain client eligibility records;

•  Review case records for completion; and

•  Interview clients to obtain and verify information.

Maintain compliance with state, federal and county regulations and requirements:

•  Perform statistical computations;

•  Participate in the development of procedures for service operations;

•  Identify procedural changes and communicate to affected staff;

•  Develop and create spreadsheets and reports; and

•  Provide administrative support for advisory or community committees.

Process financial transactions:

•  Authorize, verify and process service payment of services;

•  Code and reconcile payments;

•  Coordinate billing for social services expenses;

•  Establish records to ensure reimbursement of eligible funding;

•  Work directly with healthcare companies, Medical Assistance program, and providers for payment of eligible expenses; and

•  Assist with budget process as requested.

Perform other duties as assigned.

WORK ENVIRONMENT

Work is sedentary in nature performed within the Government Center, satellite offices or on occasion client homes.  Lifting requirement of 15 - 20 pounds on an occasional basis.  Wrist and finger manipulation due to filing, compiling, calculating, or computer work.  Equipment used may include, but is not limited to, computer, typewriter, calculator, telephone, copy and fax machine, scanner and dictaphone.  Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position's essential functions.

This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  The County retains the discretion to add or change the contents of this job description at any time.