Case Administrator

United States Courts San Diego , CA 92140

Posted 1 week ago

Court Name/Organization: California Southern District Court Location: San Diego, CA Opening and Closing Dates: 04/22/2021 - 05/10/2021 Appointment Type: N/A Classification Level/Grade: CL 24/25 Salary: $43,306 - $85,617 Link to Court Careers Information: Announcement Number: 21-07 Link to Job Announcement

Position Description

  • Accepts appropriate documents; checks for prior or prohibited filings; informs customers of required fees; answer and route incoming calls; answers inquiries on procedures and case status, and other general information to the public, bar and the court; sorts, classifies and files case records; assists the public in the use of computerized databases; provides information to the public without providing legal advice; ensures data quality.

  • Assigns case numbers to Judges and/or Magistrate Judges. Opens cases in case management system upon receipt of initiating documents, such as complaints or petitions; verifies and issues summons; verifies attorney's authority to practice. Makes summary entries on the docket of all civil case opening documents and other documents, including, but not limited to motions to proceed in forma pauperis, notices of related case, summonses, and requests for appointment of counsel.

  • Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieves files and makes copies of records for court personnel, attorneys and others. Certifies court documents.

  • Prepares and transmits to appropriate parties and/or chambers documents for review.

  • Makes summary entries of all documents and proceedings on the docket. This includes, but is not limited to: pleadings, minutes, orders and judgments.

  • Receives and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. Reviews documents for accuracy and notifies any interested parties of discrepancies.

  • Files documents meeting requirements as needed. Manually distributes documents to individuals not served electronically by the system.

  • Ensures that all automated entries are properly docketed and appropriately linked for proper case management.

  • Prepares and routes discrepancy orders to judges or magistrate judges on pleadings in non-conformance of the federal or local rules.

  • Enters all Speedy Trial Act data and related information into the database to ensure that all entries are in compliance with the requirements of the Speedy Trial Act.

  • Other duties as assigned.


To qualify for CL-24, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-23. To qualify for CL-25, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-24. To be placed above a step 1 at either CL level, an applicant must either possess job-related court-preferred skills or a total of three years of specialized experience equivalent to the lower CL level.

General Experience

Prior experience in a legal environment and a four-year degree is preferred.

Specialized Experience

Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.


Benefits include 13-26 days of annual leave, 13 days of sick leave, 10 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy.


PERSONAL CHARACTERISTICS: The successful candidate should be a mature, dedicated, responsible, and poised individual who possesses tact, good judgment, initiative, a strong work ethic, and the ability to work well with chambers, counsel and Clerk's Office staff. The candidate should be trustworthy and possess the ability to maintain strict confidentiality of sensitive information.

SKILLS: The Case Administrator must have strong verbal and written communication skills. The incumbent should be computer literate and be able to type 40 words per minute.

REQUIRED CLEARANCES: Successful applicants will be required to submit to a background clearance which includes fingerprinting and a credit check.

How To Apply

Qualified candidates must submit a cover letter, resume, and AO 78 that includes their name, address, telephone number, country of citizenship, education, and work history. Please also provide a minimum of three references with contact information. All application materials can be submitted at

The federal Judiciary is an Equal Employment Opportunity employer.

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Case Administrator

United States Courts