Case Administrator

United States Courts San Diego , CA 92140

Posted 1 week ago

Court Name/Organization: California Southern District Court Location: San Diego, CA Opening and Closing Dates: 04/22/2021 - 05/10/2021 Appointment Type: N/A Classification Level/Grade: CL 24/25 Salary: $43,306 - $85,617 Link to Court Careers Information: https://www.casd.uscourts.gov/Careers.aspx Announcement Number: 21-07 Link to Job Announcement

Position Description

  • Accepts appropriate documents; checks for prior or prohibited filings; informs customers of required fees; answer and route incoming calls; answers inquiries on procedures and case status, and other general information to the public, bar and the court; sorts, classifies and files case records; assists the public in the use of computerized databases; provides information to the public without providing legal advice; ensures data quality.

  • Assigns case numbers to Judges and/or Magistrate Judges. Opens cases in case management system upon receipt of initiating documents, such as complaints or petitions; verifies and issues summons; verifies attorney's authority to practice. Makes summary entries on the docket of all civil case opening documents and other documents, including, but not limited to motions to proceed in forma pauperis, notices of related case, summonses, and requests for appointment of counsel.

  • Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieves files and makes copies of records for court personnel, attorneys and others. Certifies court documents.

  • Prepares and transmits to appropriate parties and/or chambers documents for review.

  • Makes summary entries of all documents and proceedings on the docket. This includes, but is not limited to: pleadings, minutes, orders and judgments.

  • Receives and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. Reviews documents for accuracy and notifies any interested parties of discrepancies.

  • Files documents meeting requirements as needed. Manually distributes documents to individuals not served electronically by the system.

  • Ensures that all automated entries are properly docketed and appropriately linked for proper case management.

  • Prepares and routes discrepancy orders to judges or magistrate judges on pleadings in non-conformance of the federal or local rules.

  • Enters all Speedy Trial Act data and related information into the database to ensure that all entries are in compliance with the requirements of the Speedy Trial Act.

  • Other duties as assigned.

Qualification

To qualify for CL-24, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-23. To qualify for CL-25, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-24. To be placed above a step 1 at either CL level, an applicant must either possess job-related court-preferred skills or a total of three years of specialized experience equivalent to the lower CL level.

General Experience

Prior experience in a legal environment and a four-year degree is preferred.

Specialized Experience

Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Benefits

Benefits include 13-26 days of annual leave, 13 days of sick leave, 10 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy.

Miscellaneous

PERSONAL CHARACTERISTICS: The successful candidate should be a mature, dedicated, responsible, and poised individual who possesses tact, good judgment, initiative, a strong work ethic, and the ability to work well with chambers, counsel and Clerk's Office staff. The candidate should be trustworthy and possess the ability to maintain strict confidentiality of sensitive information.

SKILLS: The Case Administrator must have strong verbal and written communication skills. The incumbent should be computer literate and be able to type 40 words per minute.

REQUIRED CLEARANCES: Successful applicants will be required to submit to a background clearance which includes fingerprinting and a credit check.

How To Apply

Qualified candidates must submit a cover letter, resume, and AO 78 that includes their name, address, telephone number, country of citizenship, education, and work history. Please also provide a minimum of three references with contact information. All application materials can be submitted at www.casd.uscourts.gov.

The federal Judiciary is an Equal Employment Opportunity employer.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Efmp Case Liaison

Zeiders Enterprises

Posted 2 days ago

VIEW JOBS 5/5/2021 12:00:00 AM 2021-08-03T00:00 Position Description Job Title: Exceptional Family Member Program (EFMP) Case Liaison (Virginia and California) Department/Contract: CNIC Division, CNIC FFSP Global Contract Summary Exceptional Family Member Program Case Liaisons develop and provide EFMP education and marketing to stress the importance of EFMP enrollment and provide non-medical case management for assigned EFMP families. Essential Duties and Responsibilities * Establish and maintain cooperative relationships with local MTF, School Liaison Officer, and school district to ensure deliver of integrated EFMP services * Provide non-medical case management for assigned EFMP families and document case notes in NFAAS * Coordinate with agencies and other service support offices to include installation medical and recreational facilities, community service agencies, and private organizations * Educate and inform families on Special Education documentation and support services, i.e. school services, access to therapies, related resources, and workshops, etc. Facilitate effective communication and meeting planning strategies that will further empower families with effective tools to self-advocate for their EFM. * Develop and provide EFMP education and marketing, to include providing command briefings, writing articles, and using multi-media publications/communication methods to conduct outreach and to stress the importance of EFMP enrollment * Perform administrative functions associated with the training, education, and outreach program plans. Collect, analyze, and maintain training, education, and outreach materials, including: listings of services and resources, information on the command outreach concept and plan, reports, and surveys * Ensure EFMP information is incorporated as appropriate in FFSP education and awareness campaigns * Ensure EFMP group education, one-on-one consultation, and information and referral contacts and services are entered and counted in FFSMIS * Provide guidance to families on identifying the educational needs of the EFM, developing strategies to meet the identified needs, and choosing options and available resources within the community. Develop clearly stated meeting plans based on in-depth conversations and comprehensive records review with family. * At the family's request, participate in parent conferences and meetings related to IEP and/or 504 plans to support families, guardians and individuals in obtaining appropriate special education support services, as appropriate. * Following a successful IEP and/or 504 plan meeting, provide ongoing special education support to families, guardians and individuals as they monitor the effectiveness and execution of IEP and/or 504 plans and request changes to plans as their needs evolve. * Serve as a resource in non-legal special education matters. When appropriate, make referrals to and collaborate with EFMP Attorney who will provide case assessment, legal advice, legal briefings, and representation to Sailors on Special Education matters. * Ensure staff delivering EFMP Case Liaison are accounting for all services scheduled and delivered in the automated Centralized Scheduling and Metrics system in use by the FFSP * Knowledge of the military and the challenges of the military life style as well as those resulting from the unique challenges of EFMP families * Knowledge of state, federal, and local resources * Understanding, sensitivity, and empathy for Sailors and family members from diverse racial, ethnic, and socioeconomic backgrounds * Ability to intervene in crisis situations, using sound judgment, ethics, and common sense * Proficiency in oral and written communication skills * Knowledge of Microsoft Office Suite software and skilled in the use of office software Supervisory Responsibilities * This job has no supervisory responsibilities. Required Education and/or Experience Qualifications * Bachelor's degree in a social science or related behavioral science field OR a combination of social science education and experience equivalent to a bachelor's degree OR Four years' equivalent experience * Demonstrated experience providing case management or advocacy services and experience working with special needs individuals or families * Completion of Health Insurance Portability and Accountability Act (HIPAA) training within 30 days of installation start date and annually thereafter; and completion of CNIC-approved special education training within 30 days of start date. Other Skills and Abilities This position requires access to U.S. Government facilities and systems. U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required. Competencies To perform the job successfully, an individual should demonstrate the following competencies: * Ability to work both independently and as part of a team. * Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. * Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments. * Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. * Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. * Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. * Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. * Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. * Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Physical Demands: Works in office areas. S Zeiders Enterprises San Diego CA

Case Administrator

United States Courts