Case Administrator I

Court Name/Organization: Indiana Northern Bankruptcy Court Overview of the Position: This position is located in the Bankruptcy Clerk's Office and reports to the District Supervisor. The Case Administrator manages the flow of bankruptcy cases and related adversary proceedings from opening to closing by processing incoming documents; maintaining official case files, dockets and other records; monitoring the completion of the required procedural steps; verifying the accuracy of documents filed using the Case Management Electronic Case Filing (CM/ECF) docketing system; and performing noticing, administrative, and clerical functions. Location: Fort Wayne Division, IN Opening and Closing Dates: 04/30/2024 - Open Until Filled Appointment Type: Permanent Classification Level/Grade: CL 23/1 - CL 24/24 Salary: $39,212 - $53,839 Link to Court Careers Information: https://www.innb.uscourts.gov/employment-opportunities Announcement Number: 2024-04 Link to Job Announcement

Position Description

The Case Administrator is responsible for the following:

• Verifies accuracy of electronically-filed cases and documents

• Opens cases upon receipt of initiating documents filed in paper

• Dockets all documents filed in paper

• Receives and reviews incoming documents to determine conformity with appropriate rules, practices and court requirements

• Scans case related documents, as necessary

• Collects appropriate fees

• Furnishes information to a wide variety of internal and external customers

• Manages case flow to ensure timely processing

• Processes conversions of cases between chapters

• Maintains the matrix mailing system

• Maintains the claims register

• Prepares and processes notices for electronic or hard copy mailing

• Prepares form judgments and orders for judge's signature

• Reviews cases for discharge and closing

• Assists with answering phones, waiting on customers at the intake counter, and opening mail

• Advise attorneys on proper electronic filing procedures, as needed

• Other duties as assigned

Qualification

Applicants must have two years of general experience for a CL 23, and one year of specialized experience for a CL 24.

General Experience

General experience consists of progressively responsible administrative experience which provided a good knowledge of office clerical practices such as filing, telephone usage, and strong keyboarding skills.

Applicants must be a high school graduate or equivalent. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience. A college degree is preferred but not required.

Specialized Experience

Specialized experience consists of progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills, use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directive, or laws. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or personnel/payroll operations. Applicants should be able to work independently in a team-oriented environment. Applicants should exercise good oral and written communication skills. Proficiency in word processing, web-based environments, Adobe Acrobat, and data entry are required.

Benefits

• 11 paid holidays per year

• Paid annual and sick leave

• Subsidized medical coverage with pre-tax employee premiums

• Dental, vision, group life insurance and long-term care options

• Flexible Benefits Program (pre-tax flexible spending for health care, dependent care, and commuter/parking costs)

• Participation in the Thrift Savings Plan (similar to 401K plan, with employer matching up to 5%)

• Federal Employees Retirement System

• Hybrid telework/in office schedule available after successful completion of training period, typically one year in length, per local policy

More information about benefits: https://www.uscourts.gov/careers/benefits

Miscellaneous

Applicants must be U.S. citizens or eligible to work for the U.S. government.

This is a sensitive position within the Judiciary. As a condition of employment, the selected candidate must successfully complete a background investigation and receive a favorable suitability determination. Employees will be hired provisionally, pending the results of a background investigation.

The court requires employees to adhere to a Code of Conduct which is available to applicants for review upon request. Employees are hired as excepted service, "at will" employees. This position is subject to mandatory electronic funds transfer.

The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown, any of which actions may occur without any prior written notice. If the applicant is hired at CL 23, a promotion to CL 24 or CL 25 will not require further competition. This job announcement may involve filling more than one position.

How To Apply

Send cover letter, resume with three professional references, and the AO 78 Application for Employment via email to: careers@innb.uscourts.gov. The most qualified candidates will be invited to one or more interviews. Only applicants selected for interviews will be contacted by the court.

The federal Judiciary is an Equal Employment Opportunity employer.