Capital Projects Coordinator

The Capital Projects Coordinator is responsible for overseeing the planning, design and construction of capital improvements to Chester County's parks and trails. This position provides professional services in multiple areas of expertise that provide for, lead, coordinate, and/or simultaneously manage multiple complex planning, land acquisition and park/trail construction related projects. Bachelor's degree, project management experience and valid driver's license required.

The employee in this position is classified as an essential employee and may be required to work when the County offices are officially closed due to inclement weather, natural disaster, other emergency situations, etc., beyond normal hours, weekend/holiday work as required. Position is eligible for remote work after 6 months.

Requires completing documentation granting permission for the County of Chester to obtain a 3-year Motor Vehicle Record (MVR).

A criminal background check is required.

• Prepare park and trail capital improvement budget requests, monitor approved budgets, and prepare bi-monthly capital project report projections.

• Coordinate construction contract projects, which includes bidding, bid analysis, invoice processing, change order negotiations and approvals, plan and specification reviews, value engineering, construction inspections and job meeting functions.

• Respond to public inquiries which includes meetings, information retrieval, and follow-up.

• Provide consultant contract management, which includes invoice reviews, addendum processing, scheduling, plan reviews, permitting and approvals, design meetings, and coordination with Facilities Park Maintenance staff functions.

• Coordinate consultant Requests for Proposal writing, which includes pre-proposal meetings, consultant selection process, processing approvals, coordination with other county departments, and contracting.

• Process contract preparation, legal review coordination; gathering approvals/permits; ensure site design and engineering; reviewing drawings and specifications; attending job meetings; and invoice and change order processing.

• Work closely in coordination with, provide support to (as time allows), and utilize Facilities projects management staff and resources.

• Responsible for administration functions, including staff meetings, supervising one full-time employee, filing, reporting, and other administrative duties, as assigned.

• Oversee property and easement acquisitions, which includes negotiations, coordinate legal services, obtain land survey, appraisals and approvals,  coordinate with other county departments, government and non-government entities, and attend settlements.

• Write Grant applications, which includes preparing applications and cost estimates, processing approvals, coordinating contracts, and grant administration.

• Participate in trail and facility planning activities, which includes working with the County Planning Commission, County Parks + Preservation staff, and plan reviews of private development that may impact County facilities.

•  Coordination and collaboration with other county departments, municipalities, non-profit conservation organizations staff and decision-makers.

• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• Bachelor's degree from an accredited college or university, or equivalent combination of related education and experience.

• Property acquisition knowledge.

• Grant procurement knowledge.

• Governmental and procurement policies and procedures knowledge.

• Knowledge of land development review and approval processes.

• Five years of experience in landscape architecture, planning, civil engineering, architectural design, construction process or other related fields.

• Experience in property rights acquisition, negotiation, land survey and appraisal procurement, title work, etc.

• Experience in grant writing and administration.

• Three years of project management experience, including creating and managing project budgets.

• Experience with governmental entities and their permitting and code requirements.

• Strong verbal and written communication skills.

• Strong technical writing skills.

• Excellent organizational skills.

• Excellent time management skills.

• Effective negotiating skills.

• A valid driver's license is required.

Preferred Skills, Knowledge & Experience:

• Bachelor's degree from an accredited college or university in Landscape Architecture or related field with work, knowledge, and experience in parks, recreation, and trail design and construction.

• Ability to work and negotiate with others to reach common goals.

• Technical knowledge and experience with facility development and its components such as electric, HVAC, road construction, stormwater and drainage, etc.

• Knowledge of county and municipal land development codes.

• Ability to effectively communicate ideas verbally and through drawings and writing.

• Ability to be flexible.

• Strong time management and work prioritization skills.

• Ability to work independently and proceed with objectives.

• Ability to establish priorities.

• Displays willingness to make decisions.

• Exhibits sound and accurate judgment.

• Ability to work with and lead a team to achieve project goals.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

• To perform this job successfully, an individual should have:

• Advanced Word skills

• Advanced Excel skills

• Basic Outlook skills (Email and Calendar)

• Skill and knowledge with ArcView and AutoCAD

• Familiarity with ProCore Management Software