Capital Facilities Project Coordinator

Salary Range: $85,798 - $112,904 annually

Placement on range determined by relevant experience provided in application materials.

Full-time, exempt position plus full benefits package.

The closing date for this position is11:59 p.m., Sunday, June 30, 2024.

About This Opportunity

The Public Works Department offers an exciting Project Coordinator opportunity within the Capital and Development Division for someone passionate about seeing innovative ideas become the infrastructure our community relies on.

As a Capital Facilities Project Coordinator, you'll be the central figure, ensuring projects aligning with City Council priorities are delivered on time, within budget, and to the highest standards. You'll work alongside a diverse and talented team, fostering open communication and leveraging everyone's strengths.

In this role, you'll wear many hats, guiding capital improvement and development projects from initial planning to completion. Expect a dynamic role encompassing budget management, scheduling, stakeholder communication, and navigating building regulations. You'll be the glue holding the project together, collaborating with internal teams, consultants, and contractors to ensure smooth execution within deadlines and budgets.

Essential Duties & Responsibilities

• Manage multiple capital improvement and development projects on time and within budget.

• Develop and maintain detailed project schedules, manage resources, and track progress.

• Facilitate clear communication and collaboration among stakeholders.

• Oversee comprehensive project documentation, including contracts, permits, and reports.

• Assist with project budget development and monitor expenditures.

• Research and analyze relevant building codes and regulations.

• Obtain necessary permits and approvals.

• Manage project closeout activities.

Key Qualifications

Project Coordination: The ideal candidate is a capital project coordinator with a proven track record. They will be a self-starter who thrives under pressure, managing all aspects of projects - from planning to completion. This dynamic role requires expertise in budgeting, scheduling, stakeholder communication, and navigating building regulations. As the project linchpin, they'll collaborate across internal teams, consultants, and contractors to ensure on-time, on-budget delivery. Excellent written and verbal communication is key for daily interactions with contractors, engineers, colleagues, and the public.

Project Management: This role supports the Project Manager on large capital projects and manages smaller projects independently. The ideal candidate will have a proven track record of delivering capital projects on time and within budget, with strong documentation skills for tasks like plan review, payment processing, and managing various project documents (submittals, contracts, change orders, invoices, bids).

Systems Knowledge: The ideal candidate will possess experience in contract administration, budget management, and cost estimating. Proficiency in Revit or AutoCAD is a plus.

Education: Bachelor's degree in Architecture, Construction Management, Engineering, or related field preferred; AND Minimum 2 years of experience in project coordination.

Current/Upcoming Projects

• Hillsboro Police Department Headquarters

City of Hillsboro is building a new, consolidated headquarters for the Hillsboro Police Department (HPD), replacing their current two facilities. The location sits near the Hillsboro Airport and NE Evergreen Road, specifically at the intersection of NE 25th Avenue and NE Beacon Court.

• South Hillsboro Fire Station

Responding to the growing needs of South Hillsboro, the City is constructing a dedicated 3-engine fire station for the Hillsboro Fire and Rescue Department. This vital addition will be located at the intersection of SE Butternut Creek Parkway and SE Deline Street, ensuring fast and efficient emergency response throughout the area. Careful consideration was given to both access needs and existing infrastructure, including streets, utilities, and surrounding developments.

• Year-Round Houseless Shelter

The City of Hillsboro plans to build a 75-person, low-barrier hybrid (congregate and non-congregate) year-round shelter for houseless adults in West Hillsboro, at the corner of TV Highway and SW 17th Avenue. The chosen location for the shelter prioritizes access, existing infrastructure, and considerations for the surrounding area.

• Other Projects

Civic Center Remodel, Brookwood Fire Station, Public Safety Training Facility Remodel, Cultural Arts Center Remodel, Public Infrastructure Projects in Support of Economic Development, Facilities Strategic Plan, CIP Process Improvement, among others.

Acceptable Experience and Training

Bachelor's degree in Architecture, Construction Management, Engineering, or related field preferred; AND Minimum 2 years of experience in project coordination or a related role, and 1 year of lead supervisory experience; or An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Required Skills/Experience

• Contract administration

• Budget management and cost estimating

• Understanding of public procurement procedures

• Familiarity with relevant building codes and regulations

Preferred Skills

• Proficiency in Revit or AutoCAD
• Certified associate in project management (CAPM)

About Us

At Public Works, we share a passion for creating a vibrant and connected Hillsboro. Our team translates innovative ideas into the infrastructure our community needs, fostering a collaborative environment that values diverse voices and ensures our projects align with City Council priorities.

We take pride in being responsible stewards of public resources, delivering excellent and ethical work. Our commitment to responsive customer service means we're here to address your concerns and answer your questions.

Join us and be part of the team building a better tomorrow for Hillsboro!

Commitment to Equity

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.