BGC Partners New York , NY 10007
Cantor Fitzgerald: Trading Floor Administrative Assistant
The firm is searching for an Administrative Assistant on the Equities Trading Desk. The main responsibilities of the role include managing complex calendars, expense reporting, scheduling, prioritizing meetings, and a proactive mindset. Candidate must be an effective and detailed oriented communicator. This is a wonderful role for someone who is looking to join a high-energy, faced paced, team-oriented group with great opportunity!
The ideal candidate will have a business/finance background or interest
Coordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, event planning, etc.
Heavy expense report preparation and processing
Heavy calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests.
Handle telephone calls for the executive from both internal and external sources. Screen phone calls/solicitors answering, screening and returning calls thoroughly and with diplomacy per supervisor's instructions
Provide general administrative support, which includes but is not limited to creating, maintaining, and editing documents, spreadsheets, files, and presentations.
Manage seats for visitors from other offices, order office supplies, liaise with facilities and IT
Contribute to (or lead) special projects from start to finish
Work with Executive Assistants across the firm and provide backup support, as necessary
Prepare detailed itineraries when the Executives travel
Demonstrate the ability to handle multiple tasks with little or no supervision.
A minimum of 1 to 5 years working as an assistant
Ability to interface well with all levels of employees in a highly professional and friendly manner
Must be a team player
Must have experience in a highly corporate environment in terms of dress and demeanor
Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook.
Must be able to maintain the highest level of confidentiality
Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills required
Ability to meet designated deadlines and work effectively in a pressurized environment
Cantor Fitzgerald L.P. is a leading financial services provider that offers clients an array of financial products and services in the equity and fixed income capital markets. These products and services include sales and trading, investment banking, market commentary and market data. For more than 50 years, Cantor Fitzgerald, a proven and resilient leader, has been committed to delivering a unique brand of unparalleled trading and distribution services, product expertise, innovative technology and customer service to institutional clients around the world.