Cantor Fitzgerald: Trading Floor Administrative Assistant

BGC Partners New York , NY 10007

Posted 2 months ago

Cantor Fitzgerald: Trading Floor Administrative Assistant

The firm is searching for an Administrative Assistant on the Equities Trading Desk. The main responsibilities of the role include managing complex calendars, expense reporting, scheduling, prioritizing meetings, and a proactive mindset. Candidate must be an effective and detailed oriented communicator. This is a wonderful role for someone who is looking to join a high-energy, faced paced, team-oriented group with great opportunity!

The ideal candidate will have a business/finance background or interest

Responsibilities:

  • Coordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, event planning, etc.

  • Heavy expense report preparation and processing

  • Heavy calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests.

  • Handle telephone calls for the executive from both internal and external sources. Screen phone calls/solicitors answering, screening and returning calls thoroughly and with diplomacy per supervisor's instructions

  • Provide general administrative support, which includes but is not limited to creating, maintaining, and editing documents, spreadsheets, files, and presentations.

  • Manage seats for visitors from other offices, order office supplies, liaise with facilities and IT

  • Contribute to (or lead) special projects from start to finish

  • Work with Executive Assistants across the firm and provide backup support, as necessary

  • Prepare detailed itineraries when the Executives travel

  • Demonstrate the ability to handle multiple tasks with little or no supervision.

Requirements:

  • A minimum of 1 to 5 years working as an assistant

  • Ability to interface well with all levels of employees in a highly professional and friendly manner

  • Must be a team player

  • Must have experience in a highly corporate environment in terms of dress and demeanor

  • Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook.

  • Must be able to maintain the highest level of confidentiality

  • Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills required

  • Ability to meet designated deadlines and work effectively in a pressurized environment

Cantor Fitzgerald L.P. is a leading financial services provider that offers clients an array of financial products and services in the equity and fixed income capital markets. These products and services include sales and trading, investment banking, market commentary and market data. For more than 50 years, Cantor Fitzgerald, a proven and resilient leader, has been committed to delivering a unique brand of unparalleled trading and distribution services, product expertise, innovative technology and customer service to institutional clients around the world.


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Cantor Fitzgerald Administrative Assistant

BGC Partners

Posted 7 days ago

VIEW JOBS 11/9/2018 12:00:00 AM 2019-02-07T00:00 Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional customers operating in the global financial and commercial real estate markets. Over the past 70 years, we have successfully built a well-capitalized business across multiple business lines, with numerous market-leading financial services products and a large and growing commercial real estate business. We have been at the forefront of financial and technological innovation in our industries developing new markets and providing superior service to thousands of customers globally. Responsibilities: * Assists the department with all functions of daily operations including screening calls, coordinating travel arrangements, processing expense reports, maintaining calendars and scheduling internal / external meetings * Processes wire transfer forms including obtaining signatures and scanning them to the appropriate departments * Manages receiving invoices and monitors invoice approval; works with Accounting for department purchases * Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies placing and expediting orders for supplies Qualifications: * Bachelor's degree required * Minimum three years of related administrative experience, preferably within a professional services environment * Organizational skills are essential * Great attention to detail * Proficient with Microsoft Office Suite applications, including Word, Outlook, Excel, PowerPoint * Quick learner, ability to apply into daily operations BGC Partners New York NY

Cantor Fitzgerald: Trading Floor Administrative Assistant

BGC Partners