Campus Visit & Event Coordinator

Campus Visit & Event Coordinator

Reports to: Director of Admissions

Job Status: Non-Exempt

Position Summary:

This position is a member of the Office of Undergraduate Admissions and is responsible for guest reception as well as planning and coordinating all individual and group campus visits for Houston Christian University. This includes Orientation, Saturdays at HCU, Pre-Registration, Husky Preview, and other similar admissions-related events. The Campus Visit Coordinator is also responsible for the Student Ambassador program.

ESSENTIAL FUNCTIONS AND RESPONSIBILITES:

• Responding to visit inquiries, serving as the consistent point of contact throughout the pre-visit process, and securing time and travel commitment from visitors.

• Communicating with internal university constituents to arrange their participation in visit activities and resolving scheduling conflicts as they arise during the visit process.

• Ascertaining each visitors individual needs and interests and designing an appropriate and appealing visit agenda.

• Maintaining records and contact lists for prospective students, their families, and HCU faculty and staff involved in the visit process.

• Follow established guidelines for pre-planning and implementation of open house events while also suggesting enhancements.

• Supervise, train, mentor, and evaluate the work of one or more part-time interns; manage schedules of Husky Ambassadors.

• Keep accurate records of visits and recruitment programs; assist in maintaining the professional appearance of Office of Admissions; and keep area stocked with materials, applications, water, etc.

• Conduct information sessions on a regular basis and campus tours as needed or directed.

• Assist with admissions activities; this may include mass mailings, office errands, answering phones, reception, etc.

MANAGEMENT RESPONSIBILITIES:

• 15-20 Husky Ambassadors and 3-4 student interns

QUALIFICATIONS:

• Bachelors degree from an accredited university. Event planning experience. Strong interpersonal skills and data entry experience

KNOWLEDGE AND SKILLS:

• Good organizational and time management skills.

• Ability to deal effectively with others.

• Ability to learn and use specific business software and hardware.

• Ability to operate office equipment (i.e., copiers, fax machines, etc.).

• Knowledge of proper phone etiquette.

PHYSICAL DEMANDS:

• Ability to lift or move objects up to 25 lbs. occasionally

• Ability to sit frequently

• Ability to stand for an extended period of time occasionally

• Ability to walk reasonable distances occasionally

• Ability to bend or stoop occasionally

• Ability to climb or reach overhead occasionally

• Ability to communicate via speech, hearing and sight frequently

• Ability to drive a car occasionally.

ADDITIONAL INFORMATION:

• The position requires the ability to work evenings, partial weekends, and campus visit programs as needed for success.

Houston Christian University is an independent, private Christian liberal arts institution with a diverse student body. It has access to all the cultural advantages of one of the largest metropolitan centers in the country. For more information about the University, visit