Campus Event And Ambassador Coordinator, Admissions

Job Details

Job Location: Kentucky Campus - Wilmore, KY

Salary Range: Undisclosed

Description

Position Title: Campus Event and Ambassador Coordinator

Department: Admissions

Reports to: Director of Admissions

FLSA Classification: Exempt

Hours per week: Minimum Of 40 Hours per week

Position Summary: This individual will work with key Admissions staff to design and implement the Seminary's campus and site visitation program, as well as work with prospective and current students, administration, faculty and staff to ensure that all Admissions guests receive a high-quality experience while at Asbury Seminary. This person will also perform all functions necessary to cultivate relationships with students with the goal of moving them from inquiry to matriculation into the Seminary. This is a results-oriented position requiring the delicate balance between goal achievement and ministering to students as they discern and develop their call.

ESSENTIAL FUNCTIONS:

Event Coordination and Enrollment Advising

• Develop all aspects of the campus visit and tour program to provide the highest quality experience possible, ensuring that all communication is handled accurately, securely, and professionally

• Design and implement the events segment of the Seminary's strategic enrollment plan. In coordination with the Associate Director and/or Director of Admissions coordinate schedules to involve administrators, faculty, and staff campus-wide for participation in and support of these events

• Have the ability to lead all aspects of a student visit independently

• Recruit individual students on campus or at conferences and events as needed

• Devise a specific strategy for the many campus visit opportunities at Asbury Seminary, such as Experience Asbury Days, as well as create new visitation experiences uniquely geared toward counseling students, women in ministry, church planting and more

• Manage and organize campus visit schedules including communication with current students, faculty and alumni

• Manage and recruit appropriate staff and faculty for campus visitation events

• Compile and track data and event outcomes for assessment and reporting purposes

• Provide weekly visit reports to the Associate Director of Admissions

• Operate within the highest ethical standards and integrity in all aspects of the position; maintain ethical practice and keep all information about candidates confidential; assist all interested parties regardless of race, gender, denomination, etc.

• Work interdependently with a team, assisting students in the admissions process

• Effectively strengthen relationships with alumni and other key constituents

• Exhibit intuitiveness and the ability to adapt to change. Due to the nature of this position, the ability to acclimate quickly to a variety of situations and audiences and the ability to think is a must

• Recruitment and travel as needed

Materials and Hospitality

• Work with Associate Director and/Director of Admissions to order and stock SWAG and apparel items

• Coordinate with Associate Director of Admissions to keep SWAG inventory

• Order and inventory hospitality supplies and items for daily and event related hospitality needs on the Wilmore campus

Alumni Ambassador Program

• Implement a strategy for alumni to serve as ambassadors at conferences and events

• Curate an Alumni Ambassador list

• Train Alumni Ambassadors

• Train and equip Alumni Ambassadors including providing Zoom or in-person training events, mailing recruitment boxes and SWAG, etc.

Applicant Counseling

• Work with students and facilitate communication as they discern their call and degree choice

• Maintain appropriate print, electronic and verbal communication with inquired, applied, admitted and confirmed individuals

Primary Goals

• Increase the number of individual and group on-campus visits

• Cultivate relationships with prospective and current students, and Seminary constituents

• Increase the number of prospective students and current students

• Provide clear and concise information to students

• Plan and implement phone and virtual activities that support the enrollment efforts of EMT

Other Responsibilities

• Able to work evenings and weekends during peak seasons

• Able to lift up to 50 pounds on a regular basis

• Submit receipts in a timely and efficient manner

• Licensed driver with a clean driving record and background check

• Other duties as assigned

Education/Certification/Training/Experience

• Bachelor's degree required

• Excellent communications, organizational and interpersonal skills

• Event planning or office experience preferred

• Experience working with diverse populations

• Ability to work independently and as a team

• Must possess personality traits of honesty and intuitiveness, and be organized, detail-oriented, friendly, and adaptable

• Personal integrity and ability to maintain confidential information

• A faith in Jesus Christ as personal Lord and Savior that can be adequately articulated

• Exhibit an unwavering commitment to the Asbury Seminary Statement of Faith and Ethos Statement

Tools and Equipment: Computer, Campus Management, Slate, Excel and Microsoft Office Suite, Google Drive, Phone/ShoreTel, and Internet.

Qualifications