Buyer's Assistant - Grocery

About Grocery Outlet:Our Mission: Touching lives for the betterOur Vision: Touching lives by being the first choice for bargain-minded consumers in the U.S.Our Values & Behaviors: Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & ServiceAbout the team:Our Purchasing team's mission is to provide bargain-minded customers with the deepest discounts on quality and branded products. In many ways our team is the heart of the organization- building and maintaining vendor relationships and providing solutions for our supplier partners and independent operators. Our buyers are empowered with speed, flexibility, and freedom while their passion and creativity embody the art of closeout buying. Successful members of our team are motivated to exceed annual comp sales, thrive in a collaborative environment, have an entrepreneurial spirit, and be motivated by relationship building.About the Role:The primary responsibility of a Buyer's Assistant is to provide the support required to purchase product with a focus on accurate and efficient data entry, on-time inbound logistics, and superior customer service. This role provides assistance to the buying team and ensures accuracy in the ordering process while facilitating communications between vendors and corresponding buyers. This role reports to the Buyer - Grocery.Responsibilities Include:* Maintains department files including purchase orders, quotes sheets, supplier lists, and other documents * Create purchase orders; ensure that purchase orders are completed in a timely and accurate manner * Setup suppliers and new items in the system with maximum accuracy and strong attention to detail * Ensure that retails and values are properly researched and maintained in the system; verifies product descriptions and update elsewhere prices as needed * Monitors and follows up the timely arrival of PO's with minimal Past Dues and reschedule when necessary * Reconcile over/short/damages (OSD) on received PO's * Relentless focus on ensuring all supplier invoices are processed timely by coordinating with AP* Creates Hot Buy slides for weekly purchasing meeting * Maintains positive working relationships and effective communication with suppliers, internal departments, stores and distribution centers * Establishes and maintains a reputation of credibility and responsiveness; promptly returns vendor and store phone calls, ensures timely follow-up on issues within 24 hours * Verification and communication between suppliers and GOI Team regarding the Buyer Portal * Responds to all store issues and inquiries promptly * Quickly reacts and processes pinks, yellows, red alerts, price changes and corrective billings * Ownership of Print & Digital AD Process to include product image proofing, accurate AD File, Delayed Distributions, Purchase Order tracking, and AD images * Other projects as neededAbout The Pay: * Base Salary: $26.50 hr* 401(k) Profit Sharing * Medical, Dental, Vision & More!* Final compensation will be determined based upon experience and skills and may vary based on location.About You:* A passion for consumables and trends a plus!* Associate degree or 1 to 2 years retail/sales or related experience * Data entry experience * Experience with SAP preferred * Proficient use of Excel, Microsoft Word and Outlook * You are keen to details and highly organized * You have excellent time management skills * Ability to reprioritize tasks and work frequently * Resourceful and able to research problems and recommend solutions * Strong written and verbal communication skills * Excellent interpersonal skills, outgoing, willing to help others and openness to learn * Show resiliency and positive attitude towards change * Ability to respectfully and effectively communicate with all levels of staff and management * Ability to prioritize and multitask with broad/dynamic workload to meet deadlines in a very fast-paced environment * Proven team player, self-motivated, independent-thinker*

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