Buyer

JOB DESCRIPTION:

• The Buyer is responsible for the daily management of PO’s and delivery updates focusing on maintaining target stock levels in support of on time shipments to customers.
• The position works closely with supply planning, procurement, and distribution to align production plans with company goals connected to inventory management and maintaining low levels of obsolescence.
• The successful candidate for this position has experience in the manufacturing industry and a strong understanding of supply chain management concepts.

RESPONSIBILITIES:

• Purchasing Cycle
  • Release PO’s based on anticipated demand to provide an uninterrupted flow of materials and services
  • Coordinate with suppliers, including sending, confirming, and communicating all PO related changes to the supplier in a timely manner.
  • Maintain the accuracy of the open POs and PO records.
  • Expedite orders that are needed in less than the normal lead time to improve the shortfall between the current plan and the requirements to meet or exceed customer expectations.
  • Proactive communication with suppliers when delivery dates are coming due as well as anytime that delivery and/or components issues arise.
  • Monitor on-time delivery, report any foreseen issues, and contribute to improvements in delivery metrics.
  • Conduct daily reviews of shortage and expedites reports to maintain inventory levels.
  • Follow up with suppliers to eliminate delivery exceptions.
  • Perform immediate follow-up with vendors if purchase order has not been delivered or has not been scheduled for delivery.
  • Once PO has been received, review to close PO out of the system.
  • Verify pricing and make changes as needed on the PO and in our system.
• Assist the Materials Manager with maintaining proper inventory levels of materials used on a regular basis.
  • Keep inventory investment to a minimum.
  • Know how to perform order rescheduling in MRP and understand the various MRP output reports.
  • Rush or defer orders to align with changing customer requirements.
  • Maintain lead time and minimum order quantities on purchase parts in ERP system.
• Monitor and advise on any issues which present risk or opportunity to the organization.
  • Anticipate needs and respond to concerns and conflicts.
• Manage the life cycle of vendors.
  • Identify and pre-qualify potential vendors/alternate sources to meet quality and engineering requirements.
  • Build and maintain relationships with key suppliers.
  • Develop and maintain strategic relationships with reliable suppliers based on total cost of procurement, negotiating favorable pricing, solicit and evaluate quotes.
  • Participate in the supplier performance process.
  • Act as a point of contact between the company and suppliers.
  • Make sure address/contact/phone is kept up to date.
• Miscellaneous Ordering
  • Submit POs for Engineering and Quality for needed items.
  • Order office supplies and check that we keep stock on needed items.
  • Order cleaning products for factory.
• Scheduling: Be a backup for the Materials Manager in scheduling production and customer orders as they come in.
• Freight/Customs: Participate in freight calculations and make sure items are coded correctly for customs.

QUALIFICATIONS:

• Understand standard enterprise resource planning (ERP) and supply chain management (SCM) system technologies.
• Have knowledge of the foundations of the ERP system
• Understand the basic principles and operations of the ERP system.
• Incorporate methods and techniques involved in lean and Just-in-Time (JIT) management.
  • Effectively calculate the inventory required to restock products or parts with inventory models including.
    • Visual Review
    • Two-bin inventory system
    • Periodic review
    • Order Point
• Identify and reduce or eliminate waste in all areas of a supply chain.
• High degree of comfort learning and working with computer systems
• Impeccable attention to detail
• Analytical and methodical approach to problem solving.
• Ability to work well in a team.
• Excellent negotiation skills
• Communicate clearly to avoid misunderstanding.
• Demonstrate a willingness to accept responsibility and accountability for one’s actions.
• Demonstrate trustworthiness and professionalism with clients, peers, and team members.
• Strong work ethic with excellent organization, time management, and problem-solving skills
• Anticipate changes in work demands and participate in assignments or training that address these changing demands; treat unexpected circumstances as opportunities to learn.