BASIC PURPOSE: Identify adequate and qualified domestic and international sources of supply for assigned commodities Source tactical commodities and recommend alternative products of same or better quality at a more favorable cost, in collaboration with suppliers and department management.
Solicit price bids and proposals from qualified suppliers. Conduct comparison analysis of all bids, recommend suppliers for awards and propose special contractual terms and conditions.
Review bid analysis with purchasing management and present bid analysis results. Consider value proposition of contract against company objectives and guest experience.
Advise management and make recommendations for potential plans on sourcing, contracts or related functions.
Interview and evaluate soliciting suppliers and administer new supplier approval process. Manage ongoing relationships with suppliers.
Organize sampling sessions as applicable based on assigned commodities. Assist in product evaluation process to expand approved brand platform.
Obtain approvals from management and send contract award letters to awarded supplier or manufacturer. Prepare and send request for quote (RFQ) and negotiate prices, terms and conditions.
Create contract profiles of awarded suppliers in database and document all necessary changes. Complete detailed financial analysis of the results
Process credit request with suppliers, update credit log and inform team and management on final resolution.
Plan and schedule pre-award meetings and coordinate evaluation process with relevant departments. Ensure that all aspects of a proposal are given proper consideration. Provide recommendation on procurement decision to management.
Administer contracts and bid schedules and ensure that all contractual requirements are met by both the supplier and the organization. Ensure contracted prices and expiration dates are accurately reflected in quote files and system.
Monitor actual consumption of contracted products, and upon approval from management, update usage estimates on contract and with supplier. Evaluate and confirm usage estimates on RFQs and contracts with department heads.
Resolve issues of prices on purchase orders that differ from prices confirmed by suppliers. Reference contracts and make necessary changes to contracted prices. Assist accounts payable staff resolve issues pertaining to supplier's price discrepancies.
Participate in vendor development activities to improve overall product quality and services and reduce costs, in compliance with guidelines and policies. Activities included but not limited to: tradeshows, seminars and industry events.
May assist with special projects based on urgency or business demands.
Perform other job related functions as assigned.
EDUCATION: Bachelor's Degree in business, management or related field of study; or any equivalent combination of experience and skills
EXPERIENCE: 3 years of general purchasing and procurement experience or contract administration.
KNOWLEDGE & SKILLS: Intermediate level proficiency with Microsoft Office Suite, Word and Power Point to create reports, presentations and correspondence with emphasis on Excel in relation to general analytical work and financial analysis.
Must have good working knowledge of and experience in purchasing techniques and practices, contract and commercial law; must be skilled in supplier assessment and development; contract bid evaluation; value analysis, and negotiation. Basic understanding of economic indicators, price indices, market trends and statistical analysis. Good written and verbal communication skills in order to interact with team members from different departments and vendors.
Good organization skills are required in order to handle multiple tasks. Ability to develop and maintain a working knowledge of international, federal, state and local laws and regulations affecting the procurement of assigned commodities. Ability to maintain ethical and professional relations with suppliers, team members and any other party that conducts business with the organization.
EQUAL EMPLOYMENT OPPORTUNITY:
Norwegian Cruise Line Holdings Ltd. and its subsidiaries are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristics protected by law. EEO is the law | EEO is the law GINA Supplement
Applicants have rights under Federal Employment Laws. FMLA | EPPA | Job Safety and Health: It's the Law
Norwegian Cruise Line