PURPOSE OF POSITION:
Under the general supervision of the Logistics Manager, the Buyer performs a wide range of purchasing activities in support of ISS2 - GSL mission to include PHQ and the remote sites. The primary purpose of the Buyer position is the purchasing of materials, equipment, supplies and services from local and nationwide commercial businesses. The Buyer interact regularly with people in various positions in the Company and externally. They must maintain a good company image and supplier relations through daily business contacts.
Utilize Company automated maintenance and procurement systems (Costpoint) in the order, receipt, and shipment of material, records, mail, and/or equipment. Utilize vendor internet interfaces to track incoming shipments.
Analyze Purchase Requisitions (PR) for appropriate authorization level, specifications, shipping, and delivery requirements. Proactively resolves customer issues by going beyond the request to understand the need. Issue Requests for Quotation (RFQ).
Award and administer Purchase Orders (PO) and subcontracts used to purchase material, equipment, tools, food, supplies, transportation, services and utilities for internal customers on authority of approved requisitions and in accordance with Federal Acquisition Regulations (FAR) and contract requirements. Develop most suitable purchasing arrangements for commodities. Establish blanket POs for extended term purchases.
Track the status of commercial purchases. Respond expeditiously to requests for information regarding the status of these purchases. Produce reports to assist internal customers with status information.
Contact vendors to follow up on POs and the status of overdue deliveries. Evaluate vendor performance and provides feedback to the Logistics Manager to facilitate proactive continuous process improvement.
Maintain and review vendor catalogs, GSA Advantage and other publications to ensure best price and product, and to develop other sources of supply. Use reason, judgment, and logic to select the best vendors and shipping methods. Determine that prices paid are fair and reasonable and perform cost analysis. Source continuously for improved and/or less costly materials and supplies.
Maintain effective communications with customers and take proactive measures to meet lead-time required for obtaining materials. Keep requestor apprised of any change in price or specifications, and of restrictions on materials that might affect purchases.
Document all purchases in accordance with applicable contractor and Government requirements. Justify procurement actions that represent a departure from normal procedures. Maintain Federally complaint PO files at all time. Compliance is 50% of the job.
Maintain a suspense file of POs, shipping and receipt documents for each order until order is complete. Convert completed suspense files and maintain as the Master File.
Coordinate invoices with Accounts Payable and revise POs to reflect credits, cores, and returns.
Monitor equipment cores and coordinate with the Expediters to track shipments with associated cores to ensure timely returns of cores to the vendor for credit. Revise PO to reflect core credit.
Proactively plan and coordinate work activities with all affected parties and remote sites to meet outcomes beneficial to the customer and project needs.
Be familiar with and comply with Operating Instructions, Administration Instructions, Operations and Maintenance Procedures, Task Orders, Personnel Policies and Procedures and the systems, procedures and equipment applicable to the job responsibilities.
Assist in preparation of contract submissions and reports.
Perform administrative duties and maintains assigned workplace, materials, and equipment in a safe, secure, and neat manner. Maintain records and files related to job responsibilities.
Must be a US citizen and have ability to pass a background.
High School Diploma.
A minimum of three (3) years of experience using commercial purchasing procedures for a wide range of specialized maintenance materials, supplies, and equipment to include:
Knowledge of local and beyond supply sources;
Work with local vendor lines;
Use of automated purchasing systems;
Ability to project supply requirements
Substitution: Formal purchasing or contracting education may be substituted for one year of experience; e.g., some graduate level education in purchasing or commercial purchasing seminars and workshops.
Demonstrated knowledge of, and experience working with, Federal Acquisition Regulations (FARs).
Demonstrated proficiency in the use of maintenance management computer systems
Demonstrated ability to review paperwork for completeness, appropriateness, and conformity to established policies and procedures. Ability to successfully write memoranda and correspondence relating to job duties.
Demonstrated ability to work in a team-based, service-oriented environment. Must possess excellent communication and interpersonal skills to interact tactfully and resourcefully with co-workers, vendors, and internal and external customer representatives. Good verbal communication skills and ability to demonstrate telephone professionalism and etiquette required.
Demonstrated strong problem-solving skills and ability to proactively assist customers with their immediate and long-term needs.
Ability to be flexible while still maintaining high standards of professionalism in order to perform under deadlines and manage multiple priorities in a volatile and diverse environment.
Demonstrated strong organizational skills and the ability to work independently and prioritize daily work assignments.
Proven ability to work accurately. Skill in comparing data from a variety of sources for completion of all details. Competent in identifying discrepancies and making corrections.
ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
Asrc Federal Holding Company