Buyer

General Summary

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Procurement team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.94% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; work-from-home options; life insurance; wellness programs; ongoing training opportunities and career pathing.

This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

From strategically planning the procurement process to managing and executing plans, the Ada County Procurement team performs services for all Ada County departments and offices. Our responsibilities include guiding individuals through the procurement process, maintaining ethical and impartial relations with vendors, and assisting with the budget process. Our ultimate goal is to "secure the maximum value for each taxpayer dollar."

Learn more about Ada County Procurement Office by visiting their website. Ada County Procurement

POSITION GENERAL SUMMARY:

Coordinates and manages procurement of supplies, materials, services, and equipment consistent with county procurement policy and procedures and other laws and regulations; and performs related functions as required.

DISTINGUISHING FEATURES OF THE CLASS:

Performs varied and moderately complex work under general supervision. Exercises independent judgement and decision making in accordance with county procurement policy and procedures.

Essential Functions

• Uses electronic purchasing system to approve purchase orders within their delegated authority;

• Manages informal solicitations within their delegated authority;

• Assists Procurement Officers in solicitation coordination meetings;

• Assists Procurement Officers with Pre-Bid Meetings;

• Assists Procurement Officers with solicitation development;

• Coordinates surplus disposition utilizing online marketplace and auctions;

• Coordinates special projects as assigned;

• Maintains vendor lists for bid solicitation projects;

• Maintains electronic files and archives;

• Assists with drafting, submitting and documenting legal publications;

• Maintains bid security accounts, plan deposit accounts;

• Assists in updating internal and external Procurement web pages;

• Creates and updates forms and form letters;

• Conducts procurement research to identify products or equipment for potential county use;

• Advises users about product and service availability and specifications;

• Drafts and proofreads written materials and correspondence.

ADDITIONAL FUNCTIONS:

• Maintains office supply inventories;

• Assists in resolving vendor-user conflicts;

• Performs value analysis of products and services;

• Coordinates and monitors Procurement Departments asset inventory;

• Coordinates Procurement Events, including Annual Vendor Fair and Reuse Event;

• Closing out procurement files;

• Coordinating and managing the annual procurement catalog;

• Developing and Publishing Procurement Newsletter;

• Performs related functions as required.

Job Requirements

• Bachelor's degree from an accredited university in Supply Chain Management, Accounting, Business, Political Science, or a related field preferred;

• Knowledge of supply sources, characteristics of assigned commodities or services and cost analysis;

• Knowledge of appropriate Idaho procurement laws;

• Knowledge of basic accounting;

• Skill in operation of computers and other office equipment;

• Skill using MS Office Suite;

• Ability to communicate effectively verbally and in writing;

• Ability in negotiating the requested product/service under the most favorable terms for the County;

• Ability to ensure compliance with applicable laws and regulations and organizational guidelines and appropriations;

• Ability to maximize value and cost savings;

• Ability to maintain good relationships with vendors and county officials;

• Ability to type and proofread documents with a high degree of accuracy;

• Ability to work as part of a team to accomplish department goals;

• Ability to provide technical assistance to county officials;

• Ability to maintain effective working relationships.

Work Environment & Physical Demands

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;

• May be required to lift up to 20 lbs.;

• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.