Tacoma Community College Tacoma , WA 98402
This position plans, coordinates and performs procurement of contracts, supplies, materials, and equipment. This position reports to the Procure to Pay Manager.
Purchase goods and services using best practices, obtain bids, & ensure competitive pricing on behalf of the College within proper authorizations, procedures, rules, regulations, RCW's and WAC's.
Conduct and prepare competitive bids as necessary and appropriate for cost saving opportunities.
Develop criteria to assess and evaluate vendor capability to provide goods and services; including reviews of manufacturing capacity, technical competence, quality control, and financial resources of vendors. Negotiate services, draft RFPs, create and/or review vendor contracts; develop and/or recommend contract language to mitigate risk, ensure vendor performance.
Receives, examines and determines need for, and adequacy of, requisitioned items and approves requests or makes appropriate recommendations dependent upon availability of funds or other considerations.
Train and provide support to faculty and staff in the procurement process for equipment, supplies and services required to meet the needs of departments using purchase orders, department orders, p-card and other instruments.
Act as a resource to departments by advising, counseling, and resolving problems in matters such as contracts and purchasing procedures.
Devises evaluation tools to assist clients in selection of alternative products.
Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
Conduct research for new sources of supply; locate and contact vendors and suppliers
Assist in administering, managing, and reconciling all procurement card activities and procedures.
Assist in coordination of transfers of excess supplies and equipment to, from, and between departments, facilities and/or agencies.
Prepare performance data and spending analytics for management.
Investigate and resolve delivery and product quality discrepancies and follow up with customers.
Reviews, trains and advises management, staff and faculty regarding p-card processes; adjusts purchasing limits as appropriate and reconciles accounts.
Processes, logs and prepares reports relative to departmental procurement transactions.
Act as backup for the Warehouse/Receiving department when necessary.
Perform related duties as assigned.
An Associate's Degree in Business Administration or closely related field from an accredited college or university.
Two years of full-time experience working as a Buyer or in a purchasing or procurement environment. Professional procurement experience may be considered for equivalency.
Intermediate word-processing and spreadsheet experience.
Bachelor's Degree in Business Administration or related degree from an accredited institution of higher education.
Experience working within government, or higher education.
Hold a current Certified Purchasing Management (CPM) certificate or equivalent.
Experience working with the Washington State RCW (revised code of Washington) and WAC (Washington Administrative Code) purchasing rules and regulations.
Experience in PeopleSoft procurement.
Conditions of Employment
Successfully pass a criminal history background check prior to employment.
Essential and marginal functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; near visual acuity for preparing reports and recognizing numerical figures.
Ability to bend, stoop, and squat to file or retrieve files/reports; ability to push, pull, drag, lift and carry materials up to 25 pounds.
Regular and predictable attendance.
The Successful Candidate Must Demonstrate
Must possess a knowledge and understanding of principles of general public procurement practices.
Experience with procurement interrelationships involving requestors, administrative functions, buyer and receiving, disbursements, equipment management, surplus sales, and suppliers.
Excellent verbal and written communication, including interpersonal and listening skills.
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Ability to work independently and collaboratively.
Ability in problem solving, multitasking and time management.
Ethics, integrity and sound professional judgment.
Commitment to functioning as an effective team member.
An appreciation of diversity and benefits of commitment to cultural awareness and sensitivity in the workplace.
Experience in electronic procurement systems.
Experience in the use of Microsoft suite of productivity applications with experience preparing spreadsheets for analytical purposes.
Complete application packages must include the following:
Tacoma Community College application form.
Resume and cover letter - In your cover letter, describe in detail how your background and experience uniquely qualify you for this position.
Copies of transcripts for all colleges and universities attended.
Terms of Employment
This is a full-time staff position scheduled to work Monday through Friday, 8:00 a.m. to 5:00 p.m. Flexibility in scheduling is required to meet department needs and some evening hours may be required. The salary range is $3,267 to $4,275 per month, DOE/DOQ. Tacoma Community College offers a generous benefits package to include: life, health, dental and long-term disability insurance, state retirement, vacation leave, sick leave and holiday pay. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee is optional within 30 calendar days of employment. The layoff unit for this position is "All Other WFSE Classified".
Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator
Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Title II and Title IX, 253-566-5050; Section 504 Officer, 253-566-6090. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Tacoma Community College 6501 S 19th St Bldg. 14, Tacoma WA 98466 www.tacomacc.edu/about/employment