Business Unit Manager

Carlow University is now accepting applications for our new Business Unit Manager position. This position will work closely with the leadership for the College of Arts and Sciences (CAS) and office of Finance & Business Development with a focus on accounting, budget, restricted funds, and grant operations of the college. The CAS includes seven academic departments, the Carlow University Art Gallery, and the Campus Laboratory School (CLS) and Early Learning Center (ELC), all of which will work closely with this position.

Essential Functions:

Budget:

• Assists with the development and management of the annual operating budget(s) for the college and its units.

• Supports the mission of the college and university and aligns strategic budget planning to the four pillars.

• Provides monthly, quarterly, and annual financial reports to the Dean and others within the unit and the Office of Finance.

• Completes quarterly budget forecasts for the College of Arts and Sciences and its units and reports findings to the Dean, the Executive Director of the CLS/ELC, and the Office of Finance.

• Provides creative alternatives and recommendations to reduce costs and/or repurpose expenditure to improve the financial performance of the college and its units.

Financial:

• Develop short- and long-term financial plans for the CLS and ELC.

• Ensures accuracy of actual and budget financial reporting.

• Ensures expenditures are recorded to the appropriate account(s) and object codes.

• Supports department chairs and directors in effectively using the Forvis Program Economic Analysis (PEA) data to improve program margin.

• Performs Procurement (Carlow Market) functions including purchase orders, and contracts/agreements. And serves as Corporate Card Reviewer for multiple Cardholders.

Administrative:

• Collaborates with the Interim Provost and Dean of CAS with strategic planning for both the CAS and the CLS/ELC.

• Communicates with CAS and CLS/ELC staff concerning business matters and advises them on standard operating procedures.

• Coordinates with other University departments to process financial and personnel transactions.

• Experience with using ERP systems or data warehouse retrieval is essential.

• Develops and implements systems to maintain records on employees, equipment, and compliance related activities.

• Attends and participates in workplace and financial training sessions.

Compliance:

• Assists with University requirements with compliance related matters, such as Conflict of Interest (COI), Sarbanes-Oxley (SOX), etc.

• Conflict of Interest (COI):

• Serve as college's COI liaison in retrieving and tracking COI disclosures.

• Assists with resolution of conflicts and shares findings with Dean CAS.

• Prepares annual compliance reports of COI disclosures to the office of Finance & Business Development.

• Sarbanes-Oxley (SOX):

• Responsible for completing the SOX questionnaire for the College of CAS.

• Ensures internal controls are in place and are effective.

CLS/ELC Tuition Processes and Financial Aid:

• Oversee/manage schools' financial aid program/budget.

• Coordinate the distribution of funding to families with CLS & ELC Leadership Team.

• Provide families with information on financial aid resources.

• Work with University Student Accounts for all billing matters, to include tuition payments, extended day, after school tutoring and summer camps.

• Facilitate collection of delinquent accounts.

• Assist parents/families with online bill-pay login.

• Collaborate with the University Advancement office to facilitate the solicitation of individuals and businesses to participate in Pennsylvania's Educational Improvement Tax Credit program through the organization and maintain paperwork and communication with the state to receive credit.

• Advise and assist prospective donors and their professional advisors in their charitable and estate planning efforts.

Other Duties:

• May coordinate financial aspects of research proposals, contracts, and sub-contracts, including budget development, proposal preparation, adherence to funding requirements, liaison with university administrators, and state, federal, and private funding sources.

• May participate in developing, implementing, and maintaining policies, objectives, and short- and long-range planning; develop and implement projects and programs to assist in accomplishing established goals.

• Other duties as assigned.

EDUCATION and QUALIFICATIONS:

Minimum Qualifications:

• Bachelor's degree in accounting, finance, business administration, or related field or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.

• Three to five years of experience directly related to the duties and responsibilities specified.

• Knowledge of finance, accounting, budgeting principles, and cost control procedures.

• Ability to develop and maintain record-keeping systems and procedures.

• Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections.

• Strong computer skills with a proficiency in Microsoft Excel.

• Detail-oriented in work as well as in reviewing the work of others.

• Strong written and verbal communication skills.

• Ability to maintain a high degree of confidentiality, sensitivity, and discretion.

• Ability to maintain a positive attitude and high level of professionalism.

• Skill in organizing resources and establishing priorities.

• Ability to foster a cooperative work environment.

• Strong interpersonal and communication skills and the ability to work effectively with various constituencies in a diverse community.

• Knowledge of customer service principles, techniques, systems, and standards.

Carlow University is Devoted to....

• A culture of integrity, dignity and respect for all

• A strong commitment to social justice

• Ethical forward-thinking leadership

• Comprehensive medical, dental, vision, life & disability benefits package

• Tuition benefits for undergraduate and graduate programs

• Health Savings Account and Flexible Spending Account options

• Wellness and Employee Assistance Program

• Complimentary use of Carlow's fitness center and amenities

Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing environment; have experience working with diverse populations; actively support Carlow's commitment to equity, inclusion, and community; and be able to articulate how they will contribute to Carlow University's Catholic, Mercy mission and values through their teaching, scholarship, and service.

Carlow University is a comprehensive Catholic University situated in a culturally rich and diverse urban setting of Pittsburgh, Pennsylvania. Founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic women with a mission to serve the poor, the sick, and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strong professional programs, committed to engaging its diverse community in a process of life-long learning, scholarship, research, and service. Degrees are offered at the baccalaureate, master's, and doctoral levels. Carlow University aims to provide transformational educational opportunities rooted in social justice for a diverse community of learners, and to empower them to excel in their chosen work as compassionate, responsible leaders in the creation of a just and merciful world.

Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal and professional obligations.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented in this description. Duties, responsibilities, and activities may change at any time with or without notice.