Business Systems Analyst 1 (Part-Time / 20 Hrs Per Week)

MSP Metropolitan Council Saint Paul , MN 55102

Posted 2 days ago

WHO WE ARE

The Metropolitan Council is accepting applications for a part-time *Business Systems Analyst 1. This position is in the Regional Administration Division within the Enterprise Content Management (ECM) Department.

  • This position is benefits and paid-time-off eligible on a prorated basis.

We are committed to supporting a diverse workforce that reflects the communities we serve.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

Salary will be determined on the final selected candidate's qualifications, our internal pay structure and our benefits package.

About the Position

The Business Systems Analyst-Records Management will play a key role in the planning and execution of efficient records management projects that support core organizational functions and business processes throughout the organization, in addition to providing business support to a number of existing technologies/systems which enable these activities. Under the direction of the Records and Data Practices Manager, this position will create a records inventory for the organization and ensure alignment between retention schedules and the types of records produced by the Metropolitan Council.

About the Department:

Enterprise Content Management is responsible for document management within the Council organization and compliance with state and federal requirements and best practices. In collaboration with staff across various divisions of the Council, the Enterprise Content Management department is responsible for the analysis and implementation of best practices, business processes, and technologies that result in the efficient and effective management of Council content and records.

What you would do in this job

  • Performs routine procedural record management audits; identify areas to be considered for improved efficiency.

  • Conducts inventories and performs analysis to determine departmental recordkeeping requirements.

  • Reviews records retention policies and schedules to determine timetables for transferring active records to inactive or archival storage, for reducing paper records to micrographic form, or for destroying obsolete or unnecessary records.

  • Analyzes and troubleshoot routine system problems with eDiscovery software; identify proposed solutions.

  • Responsible for conducting trainings, answering questions related to records management processes, presenting information to groups of varying sizes, and for creating a variety of training documents, manuals and user guides.

  • Provides training and assistance to Metropolitan Council employees with effective records management practices.

  • Assist with the creation, maintenance, retrieval, protection, retention, storage, and disposition of all records in accordance with State Policy and legal, financial, governmental, and historical requirements.

  • Elicit project requirements from departments throughout the Metropolitan Council.

  • Performs other related duties.

What education and experience are required for this job (minimum qualifications)

Bachelor's Degree in history, public administration, archives and records administration or a closely related degree that demonstrates the capacity for the knowledge and skills.

OR

Associate Degree AND two (2) years of experience in records management.

Below are highly desired skills and experience in addition to meeting one of the above required education and or experience:

  • One-year of professional level experience in records management.

  • Experience in a governmental or public-sector environment.

  • Familiarity with the Minnesota Government Data Practices Act and Official Records Act.

  • Previous or current experience in a similar position.

Knowledge, skills and abilities

  • Communication: must be able to clearly communicate ideas to business partners, department teams and management.

  • Must demonstrate the ability to effectively present information and respond to questions from various levels of staff across the Council.

  • Must demonstrate the ability to follow up on tasks and projects in a timely manner to manager internal stakeholders' expectations.

  • Ability to problem solve and demonstrate an openness to learning and solving problems independently and collaboratively.

  • Set priorities: must be able to organize and prioritize based on the business need.

  • Ability to take Direction: must be able to balance being a self-starter and take direction from senior business system analysts.

  • Knowledge of workflow analysis and simplification techniques. Intermediate computer skills in word processing, complex spreadsheets, graphics presentations and database management required (Word, Excel, Access and PowerPoint).

  • Ability to read, analyze and interpret professional journals, technical procedures and government regulations.

  • Ability to write reports, business correspondence and procedure manuals.

  • Ability to interpret and apply mathematics and statistical methods and procedures gained through professional educational training.

  • Promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.

Additional information

Union/Grade: Union/Grade: American Federation of State, County, and Municipal Employees (AFSCME) / Grade F

FLSA Status: Non-Exempt

Safety Sensitive: No

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves

  • We review your minimum qualifications.

  • We rate your education and experience.

  • We conduct a structured panel interview.

  • We conduct a selection/final interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test and a background check, which verifies education and employment, covers driving record (if applicable to the job) and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. If you have a disability that requires accommodation during the selection process, please call Human Resources at 651.602.1398


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Business Systems Analyst 1 (Part-Time / 20 Hrs Per Week)

MSP Metropolitan Council