Business Support Specialist Senior

Hiring Department

Dean Honors College

Job Description

The Pierre Laclede Honors College seeks an enthusiastic, highly organized, and detail-oriented Senior Business Support Specialist to perform a broad range of activities supporting the operations of the College and directly assisting its students, faculty, and staff. This individual will be the primary administrative support of the College and will supervise a part-time staff member as well as students assigned to our main office. Candidates should be comfortable working on multiple tasks in a fast-paced, student-oriented environment. This position will often be the first point of contact with the Honors College, and positively reflecting the values of the College as an inclusive and supportive community is essential.

Characteristic duties:

General:

• Coordinate reception for the Honors College in Provincial House

• Provide general assistance and support to students, faculty, staff, administrators, and guests

• Coordinate building space usage and upkeep (kitchen, Common Room, libraries, main hallways, computer lab, storage rooms)

• Submit College maintenance requests; submit College IT requests

• Provide oversight for deliveries, mail distribution, copy/scan requests, parking pass distribution, keys and swipe card access

Supervisory:

• Supervise student employees in the office and computer lab; recruit, train and schedule student workers

• Supervise part-time office support staff

Fiscal:

• Assist with the planning and entry of the budget for upcoming fiscal year

• Maintain spreadsheets to track expenditures

• Assist administrators, faculty, and staff with financial processes such as One Card and travel reconciliation, expense reimbursements, and transfer pay between units

• Maintain supply records and order supplies for the College

HR:

• Coordinate with HR and/or other business support offices on creating hiring and other personnel forms, faculty confirmation letters, employee on-boarding and other processes related to hiring and compensation

• Monitor time sheets and other processes necessary for bi-weekly payments of staff and student workers

• Monitor payroll information for errors in monthly and bi-weekly faculty, administrators, and staff

Support for faculty, administration:

• Assign offices to part-time instructors and maintain office functionality (phone, computer, supplies, etc.)

• Provide assistance with classrooms, offices, and other needs

• Coordinate ordering of textbook and desk copies

• Prepare and post course descriptions document each semester; assist the Associate Dean with entering class schedule details in the online platform CLSS

• Download all course evaluations each semester and share visiting faculty forms with their Chairs

• Prepare and post minutes of College staff meetings

Advising, registration, admissions

• Provide registration/advising assistance for faculty and staff advisors, including enrollments, withdrawals, schedule changes, registering students for classes, and recording advising notes in the online platform MyConnect

• Correspond with students about holds, missing pre-requisites and other registration issues

• Prepare mailings such as Honors Certificates, warning letters; create and post Dean's Lists

• Assist College Recruiter with admissions tasks such as mailings or purchases as needed

Records management:

• Collect syllabi for all classes each semester; collect all new faculty cvs

• Maintain various student records; maintain electronic writing program portfolios

• Maintain College data; work with Dean on data management

• Maintain Student Groups designating Honors status in the online system My View

Website and communications:

• Assist with supervising and maintaining College webpage and Honors College Handbook

• Maintain College Canvas sites for various groups of students, faculty and staff

Event planning:

• Coordinate and/or assist with planning for events such as Honors Orientation, Graduation reception, and Opportunity Scholarship Program Interview Day and Reception

• Place catering requests and reserve event spaces

• Oversee development of event flyers on CanvaPro

• Create sign-ups for events on the UMSL event platform, Triton Connect

Other duties as assigned by the Dean or 00.Associate Dean

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

8am - 4:30pm, M-F

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Experience in an administrative support role

• Work experience in higher education, particularly with an Honors College or program

Anticipated Hiring Range

Pay commensurate with education and experience.

Hiring Range: $18.50 - $23.00 hourly

Grade: GGS-008

University Title: Business Support Specialist Senior

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

Apply for Job

• Careers

• Sign In

• New User