Business Support Specialist II, Missouri Institute For Defense & Energy, 86179

Hiring Department

Missouri Institute for Defense & Energy (MIDE)

Job Description

The Missouri Institute for Defense & Energy (MIDE) is seeking a Business Support Specialist II to execute administrative duties for MIDE personnel and collaborators. The ideal candidate will possess a broad understanding of the job duties to include finance and accounting processes, be detail-oriented, flexible, self-motivated, and have critical thinking, problem solving and interpersonal skills. The candidate will be expected to execute on moderately complex tasks with minimal oversight in a fast-paced environment. Excellent oral and written communication abilities are imperative. This position is not hybrid, the candidate selected will work in a shared office space, in-person, Monday-Friday. There is some flexibility on the time/daily hours.

Job duties will include, but are not limited to:

• Arranging travel and accommodations, and submitting travel reimbursements;

• Shipping/Receiving of mail and packages, setting up physical mailboxes for MIDE employees;

• Assist the Executive Director and COO of MIDE as needed;

• Assist MIDE Fabrication Shop with admin duties;

• Tracking purchases, obtaining quotes for items, and working with vendors/customers/collaborators for shipping as required;

• Creating and maintaining digital files related to tracking employees and managing ListServs, tracking software purchases, laptop sign-out;

• Update MIDE handbook and assist with MIDE website content

• Assist with team building activities, which includes membership on the social committee;

• Gathering, organizing, and summarizing information on a range of topics, as requested;

• Organizing in-person, telephone, or web-based meetings and general scheduling;

• Order catering for meetings as needed to include setup and cleanup;

• Assist with onboarding new employees or exit process for employees leaving;

• Assist with MIDE event planning and bi-annual conferences;

• Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables; and,

• Other office support tasks as needed.

Minimum Qualifications

• An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary. Accounting and/or business office experience.

Preferred Qualifications

• Bachelor of Arts/Sciences or equivalent;

• At least 5 years of experience in clerical, administrative, project management, accounting or similar positions from which comparable knowledge and skills can be drawn;

• Competency with the Microsoft Office and Adobe suite of software including but not limited to: (a) use of editing functions in Word; (b) basic formula and linking functions and plotting in Excel; (c) creation of slides using PowerPoint; (d) pdf creation using Adobe products and protection (e.g., encryption) from any of the previous tools; and, (e) email/scheduling via Outlook;

• Experience with the PeopleSoft platform or comparable enterprise financial management software;

• Privacy, security, export control or related training/certifications;

• Ability to handle personally identifiable information (PII), export control sensitive information (ITAR/EAR), controlled unclassified information (CUI), and/or classified information.

Anticipated Hiring Range

Up to $20.00 per hour, commensurate with experience, education, and internal equity.

Application Deadline

Open until filled, review of applications to begin immediately.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 816-235-1621.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.

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