Business Specialist

Position Details

Position Information

Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department Diversity, Incl & Civic Engmnt Overview

Ranked #49 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members.

Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees.

Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Posting Summary

The Business Specialist within the Division of Diversity, Inclusion, and Community Engagement at Rutgers University-Camden reports directly to the Senior Vice Chancellor for Strategy, Diversity, and Community Engagement. Collaborating closely with the Budget & Finance Office, this role encompasses a wide array of business and administrative responsibilities.

The incumbent will oversee and coordinate various business operations functions within the unit, providing essential support to the Senior Vice Chancellor and department personnel. This involves monitoring operating funds to support financial operations and strategic planning initiatives, and ensuring compliance with federal and state regulations, university policies, and procedures.

Key duties include managing hourly payroll, advising on purchases and procedures, overseeing procurement processes, maintaining expenditure records, managing p-card requests, coordinating travel arrangements, and providing guidance on fund usage. Additionally, the position involves Financial Planning/Management and Grants Accounting/Management, encompassing tasks such as financial reporting, budgeting, grant budget development, grant expense processing, and interfacing with internal and external constituents. The incumbent will collaborate with various departments to ensure compliance with regulations and facilitate efficient fund management within DICE.

In addition to collaborating with unit administrative staff, the Business Specialist will partner with various departments across Rutgers University-Camden, including Budget & Finance, Human Resources, Shared Services, Research & Sponsored Programs, and the Chancellor's Office, to ensure operational compliance and adherence to university policies and procedures.

Position Status Full Time Hours Per Week 37.5 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.

Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 05 Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates a comprehensive knowledge and understanding of the required duties of the position, plus two years of applicable experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates a comprehensive knowledge and understanding of the required duties of the position, plus two years of applicable experience. Demonstrated ability in budgeting and financial reporting.

Thorough knowledge of financial statement preparation. Comprehensive knowledge of accounting, budget, and audit principles. Ability to anticipate, identify and resolve complex business or financial challenges.

Strong abilities in written communication to prepare clear and concise correspondence, reports and procedural documents at a level appropriate for the internal audience. Demonstrated competence in accounting and business practices to advise department professionals and make fiscally responsible decisions and recommendations. Ability to multitask and prioritize assignments and projects.

Preferred Qualifications

Comprehensive knowledge of GAAP (Generally Accepted Accounting Principles) is strongly preferred.

Equipment Utilized

Microsoft Suite, financial management systems, payroll systems, financial reporting systems, purchasing and expense management systems.

Physical Demands and Work Environment

Position will be largely sedentary and may require long periods utilizing computers/screens.

Special Conditions

Posting Details

Posting Number 24ST0795 Posting Open Date 04/12/2024 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply.

Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Have you worked with sponsored research programs before?

• Yes

• No

• Have you managed the financial administrative needs of a department before?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents

• Writing Sample 1

• Other Document

• Other Documents (4)

• Other Documents (2)

• Other Documents (3)