Business Specialist

Position Details

Position Information

Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department FASC - Dean's Office Overview

Ranked #49 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members.

Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees.

Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

The Faculty of Arts and Sciences are the largest academic unit at Rutgers-Camden, delivering a wide array of degree programs at the baccalaureate, master's, and doctoral levels in the humanities, natural sciences, social sciences, and fine arts. The Faculty of Arts and Sciences includes three schools: the College of Arts and Sciences, University College, and the Graduate School.

Posting Summary

This position reports to the Business Manager I of the Faculty of Arts and Sciences at Rutgers University-Camden, and is a part of the business office for the Faculty of Arts and Sciences Dean's Office. The Business Specialist is responsible for supporting a broad range of business operations and administrative activities including fiscal management, budget, accounting, financial reporting, and analyses.

This position works to support the business manager in financial planning and the administration for multiple departments, programs, and initiatives. They will be responsible for developing financial models, preparing analyses and annual budgets, and monitoring operating funds to support financial operations and strategic planning efforts. They will assist the Business Manager in achieving financial objectives and reporting goals; will manage and analyze data; and prepare monthly, quarterly, and year-end reports for internal and external purposes for key units within the Faculty of Arts and Sciences, including, but not limited to departments, programs, centers, grant accounts, and offices.

In addition, the Business Specialist will prepare and/or approve journal entries, reconciliations, requisitions, purchase orders, expense reports, payroll and cash transmittal as assigned by the Business Manager. They will support the Business Manager to accomplish year-end plans and executes transactions to maximize available resources. This position will be relied on to provide guidance on improvement of internal processes and to work towards those process improvements.

Because this position works to ensures consistent reporting and adherence to federal and state financial reporting regulations and guidelines, in conformity with University's policies and procedures, the incumbent will be required to become a subject matter expert in a wide-array of policies and guidelines, and will be expected to understand the application of those policies and guidelines in their daily responsibilities. The Business Specialist will also be a business partner to Associate Deans, Department Chairs, Program Directors, Principal Investigators within the school and will be relied to provide valued partnership in the execution of financial and business operations goals. The Business Specialist will also frequently partner with various colleagues supporting business operations at Rutgers University-Camden so must have a collaborative spirit.

Recruiting for two positions

Position Status Full Time Hours Per Week 37.5 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.

Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 05 Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of generally accepted accounting principles and practices (GAAP). A minimum of two years of relevant professional experience in a financial/accounting function required.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Demonstrated ability in budgeting and financial reporting. Thorough knowledge of financial statement preparation in accordance with policies and accounting principles.

Comprehensive knowledge of accounting, budget, and audit principles. Ability to anticipate, identify, and resolve complex financial issues. Written communication skills to prepare clear and concise correspondence, reports, and procedural documents at a level appropriate for the intended audience.

Demonstrated competence in accounting and business practices to advise department professionals regarding cost effective management of their financial affairs. Ability to multi-task, prioritize tasks and manage own time to meet assigned deadlines and escalate impediments to Business Manager. Excellent communication skills to correspond with various levels of University's personnel and external groups to convey financial information to non-financial types.

Skill in utilizing personal computer spreadsheet and word processing applications to prepare reports and presentations and analyze financial data. Familiarity with higher education environments

Preferred Qualifications

Bachelor's Degree in Accounting or Finance

Equipment Utilized

Microsoft Office including Excel, Word, PowerPoint, and Access; Cornerstone financial system; Cornerstone PeopleSoft Payroll System; Financial Aid Management Systems; Tableau.

Physical Demands and Work Environment

Position is largely sedentary and requires long periods of time utilizing computers.

Special Conditions

Posting Details

Posting Number 24ST1010 Posting Open Date 05/04/2024 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply.

Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application

• List of Professional References (contact Info)