Business Specialist

Position Details

Position Information

Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department SAS-Division of Life Sciences Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Specialist for the Division of Life Sciences within the School of Arts & Sciences.

Among the key duties of this position are the following:

• Manages and maintains the administration of the Division of Life Science (DLS) Designated, Endowed, Restricted, and Grant accounts.

• Monitors, verifies, and reconciles expenditures of budgeted funds, prepares financial statements reflecting status of programs and activities.

• Analyzes financial data and prepares financial documents and reports for internal and external purposes.

• Ensures compliance with University and sponsoring agency policies and procedures.

• Creates and maintains database to capture employee and historical data.

• Provides assistants in the day-to-day operations and development of DLS policies and procedures.

• Performs special projects for management as assigned.

• Acts as a liaison to ensure the integration of DLS business activities across departments and within University structure.

• Works under general supervision, within established parameters, with few direct instructions.

• Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.

• Performs professional work requiring knowledge of Generally Accepted Accounting principles and practices (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting.

• Provides assistants in the day-to-day operations and development of DLS policies and procedures.

• Performs special projects for management as assigned.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally-accepted accounting principles and practices.
• A minimum of two years relevant experience in a financial/accounting function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Knowledge of Federal and State grant regulations.

• Good communication skills and computer literacy, specifically with the use of the Microsoft Office Suite. Internal candidates must have or be working on completion of the Business/Accounting Certificate.

Preferred Qualifications

• Three years relevant experience in a financial/accounting function.

Equipment Utilized

• Excellent computer skills including but not limited to Excel, Word, Access and in depth understanding of University Systems RIAS/Cornerstone/Marketplace/Expense Management, Discoverer, departmental Shadow System Grant Manager 13.0, and DGCA online systems such as IPAS, Researcher's Dashboard and ECRT.

• Must work with the system consultant and internal IT in implementing changes to the department's shadow system.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1345 Posting Open Date 06/11/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally-accepted accounting principles and practices?

• Yes

• No

• Do you have two years of relevant experience in an accounting/finance function?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents