Business Specialist

Position Details

Position Information

Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department SAS - Chem & Chemical Biology Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Specialist for the Department of Chemistry and Chemical Biology within the School of Arts and Sciences.

Among the key duties of this position are the following:

• Provides full life cycle (pre and post award) grant support to assigned Principal Investigators (PIs) in the Department of Chemistry and Chemical Biology (CCB), including proposal development, proposal submission, account administration, reconciliation, close-out and effort reporting for assigned departmental accounts and sponsored program accounts.

• Works with management and PIs to develop budgets and to prepare sponsored program proposal submissions.

• Monitors and approves procurement activities.

• Approves and tracks account and award expenditures.

• Tracks effort certification for accuracy.

• Manages close-outs of grant and non-grant accounts at fiscal year-end and project accounts as needed.

• Analyzes data and prepares monthly, quarterly and annual budgets, forecasts and reports related to assigned accounts.

• Assists personnel with expense reimbursement requests and processing.

• Regularly monitors, projects and reconciles assigned accounts.

• Prepares Employee Charging Instructions and resolves payroll issues.

• Assists with special projects as required.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of grants management and generally accepted accounting principles and practices.
• A minimum of two years relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Knowledge and understanding of pre-award processes including sponsor requirements, proposal development and proposal submission.

• Must have excellent communication, interpersonal and organizational skills, and the ability to work effectively across all levels of personnel.

• Must have solid working knowledge of Excel.

Preferred Qualifications

• Current driver's license to attend meetings campus-wide and off-campus.

• Experience also preferred with Rutgers University system applications such as RAPSS, Cornerstone, HCM and SciQuest.

• Experience in an academic/research or similar environment.

• Advanced competency with Excel is preferred.

Equipment Utilized

• Computer literacy in Windows, and ability to utilize applications such as Word, Powerpoint, e-mail, electronic calendar, internet browsers, Acrobat and data tracking tools required.

Physical Demands and Work Environment

• The work environment is busy with activity of students, faculty and staff.

• This position must manage competing priorities and deadlines while attending to regular inquiries and problem resolution in a hectic work environment as variable challenges present demands on a daily basis.

• Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.

Special Conditions

Posting Details

Posting Number 24ST1288 Posting Open Date 06/05/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of grants management and generally accepted accounting principles and practices?

• Yes

• No

• Do you have a minimum of two years relevant experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents