Business Services Coordinator

The primary purpose of this position is to perform a variety of business, fiscal, and administrative functions to address the needs of the Student Center and Campus Recreation Center . This position provides support to the Executive Director, Director of Operations and the Business Officer. The range of duties includes , but is not limited to budget management, report writing, summarizing and reconciling information or financial data, personnel administration and closely related functions.

Primary Function of Organizational Unit

The Student Center serves as the principal site for student programming and offers office accommodations for student leadership, the University Event Center, Aggie One-Card, Aggie Sit-in and a convenience store. In addition, it offers an array of services, conveniences and amenities for students, faculty, staff, alumni and guests.

Work Hours 8:00 am

• 5:00 pm, Monday

• Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency Communication

• Verbal/Written Duties

Works cooperatively with the management team and other staff members in carrying out the major activities and programs as necessary and consistent with the mission, goals and objectives of the University and Division

Acts as a liaison to facilitate departmental responses to the needs of callers and visitors to the Executive Director

Consistently adheres to regulations and policies (University, State and Federal regulations)

Takes/transcribes meeting minutes, compile and disseminate a variety of information via information technology and mail

Composes various correspondence, reports and materials requiring word-processing

Assists with the preparation of letters, forms, reports, PowerPoint presentations and brochure

Required Competency Financial Management Duties

Exhibits thorough knowledge of the organization's accounting and budget procedures.

Prepares budget documents and reports

Monitors and tracks expenditures and allocation of funds on a regular basis

Maintains and reconciles Excel spreadsheets to determine that expenditures and fund are balanced

Compiles and summarizes financial data to participate in budget analysis and forecasting material

Required Competency Business and Records Administration Duties

Assist the Business Officer in submitting Electronic Personnel Action Forms

Maintains important department information in electronic format

Keep personnel records up to date

Provides monthly reports and special reports when requested

Manages ISAF's and other Human Resource or Payroll documents that are submitted by the department

Maintains a usage log for vans

Maintains current staff addresses and building directory

Assists with the submission of Student Staff employment data

Coordinates usage of office supplies and equipment

Required Competency Information Processing and Decision Making Duties

Analyzes data from Banner to determine course of action to be taken

Coordinates with other departments (i.e.HR, Payroll, Procurement) to process data

Reviews university policies and procedures that have an impact on the department

Stays informed of changes in university policies and procedures

Required Competency Planning and Organizing Work Duties

Plans and organizes meetings and retreat for department

Assist Executive Director with communication and submission of annual SHRA/EHRA performance evaluation

Assist the Business Officer in maintaining electronic personnel files

Prioritizes and schedules work so that all assignments are complete