Business Operations Specialist

Position Information

Classification Title Business Operations Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position serves as the Accountant for all grants, Study Away programs, and Student Activity Fees in the College. This employee supports faculty members in their grants and study away accounting and budgeting needs to ensure the accounts are accurately managed. In addition, this position also functions as the backup for the fiscal operations in the College Business Office.

Knowledge, Skills, Abilities and/or Competencies

• Excellent working knowledge of UGA Systems (Grants Portal, UGA Financials, OneUSG Connect, UGAMart, and other financial reporting tools).

• Ability to multi-task.

• Attention to detail.

• Strong organizational and time management skills.

• Ability to perform with high levels of autonomy.

• Ability to work efficiently and productively under very limited supervision.

• Excellent communication skills.

• Knowledge of UGA policies and procedures.

• Knowledge of accounting and budgetary principles and practices.

• Ability to exercise discretion and maintain confidential administrative and fiscal records.

• Ability to demonstrate a high level of customer service attitude to serve a clientele of faculty, staff, and external entities by developing and maintaining effective working relationships.

• Ability to review, audit, and compile financial reports.

Physical Demands

• Sitting at computer or desk for extended periods of time.

• Work is performed in a general office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial Management of All Contracts/Grants, Study Away, Student Activity Fees:

• Serve as key grant liaison for the College of Environment + Design.

• Process all grants/actions in the Sponsored Programs portal.

• Process and review financial transactions to include but not limited to journals, payroll transactions, payment requests, direct retros, position funding, travel expenses and UGA Mart.

• Serve as the Student Activity Fee liaison (including but not limited to communicating with student groups, faculty, and financial management of SAF accounts).

Percentage of time 60 Duties/Responsibilities

General Administrative Support:

• Assist faculty and staff related to the status of specific contracts/grants, and study away program interpretation of UGA and/or CED Policies and Procedures, etc.

• Prepare data reports, as requested by the Administrative Financial Director or Business Manager

• Participate in departmental and College meetings and professional development training.

• Other related duties, as needed, to assist in effectively managing the business office.

Percentage of time 30 Duties/Responsibilities

• Other related duties, as needed, to assist in effectively managing the business office.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Vickie Poole Recruitment Contact Email vpoole@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.