Business Operations Specialist

Position Number: 22083077

County: Pulaski

Posting End Date: 5/8/2024

Anticipated Starting Salary: $36,000

DFA-OAS

Position Specifics:

Processing of Administration of Justice Fund collections from county and district courts. Data entry. Backing up our accounts payable staff

The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws.

Position Information

Class Code: C022C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $46,987.00

Summary

The Business Operations Specialist is responsible for performing payroll/fiscal and personnel processing functions for an agency/institution. This position is governed by state and federal laws and agency/institution policy.

Functions

Prepares fiscal year/biennium reports such as job audit requests, crossgrade/downgrade requests, and payroll budget projections by processing necessary paperwork and compiling payroll information on each employee to ensure funding eligibility. Processes payroll documents and performs payroll procedures by collecting information on newly hired employees or making changes for existing employees, computing payroll totals, preparing authorizations, processing and posting vouchers, and processing and disbursing warrants.

Completes and maintains records and reports including payroll-related reports and personnel records by gathering, analyzing, and compiling information. Coordinates hiring procedures for job vacancies by advertising vacant positions, screening applications for minimum qualifications, and reviewing new hire recommendations to ensure compliance with policies and procedures. Provides technical assistance to staff by maintaining, updating, and interpreting agency policies and procedures to ensure compliance.

May process purchase orders and vouchers for payment of bills by verifying and coding proper expenditure code, typing vouchers, and processing for payment. May maintain inventories of equipment and/or office supplies and purchase supplies through state purchasing system. May supervise or oversee the work of a small administrative support staff. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of bookkeeping procedures and methods. Knowledge of state purchasing laws and procedures.

Knowledge of state payroll policies, procedures, and regulations. Knowledge of general office practices and procedures.

Knowledge of state hiring and employment practices and procedures.

Knowledge of the operation of personal computers and the functions of the software used. Ability to prepare written documents and maintain journals, ledgers, and files. Ability to apply advanced mathematical concepts.

Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in general business, accounting, business education, or a related field; plus two years of experience in bookkeeping, payroll processing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED.

Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application. False, misleading, or incomplete statements may result in disciplinary action and possible termination.

Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official at the time of interview to be considered for Veteran Preference.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at (888) 897-7781 or dhs.gov/e-verify.

Nearest Major Market: Little Rock