Business Operations Coord.

Posting Summary

Logo Posting Number TMP01218PO24 Job Code Title Administrative Coordinator I Advertised Title Business Operations Coord. Campus Columbia College/Division College of Hospitality, Retail and Sport Management Department HRSM School of Hospitality and Tourism Management Salary $25.65 Hourly Location of Vacancy Columbia, SC Part/Full Time Part Time Hours per Week 37.5 Work Schedule

Monday

• Friday | 08:30 am

• 5:00 pm

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.

In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability.

The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for Temporary Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the benefits section on the Applicant Portal.

Position Description

Advertised Job Summary

The School of Hospitality and Tourism Management (HTMT) in the College of Hospitality, Retail and Sport Management (HRSM) seeks to employ a qualified applicant for the temporary position of Administrative Coordinator I (Internal Title: Business Operations Coordinator). The successful candidate will support the Director of the School of HTMT as well as the Program Manager in administrative and business operations functions to include, but not limited to the following:

a). Provide support as needed to School of Hospitality and Tourism Management Director and Program Manager.

Assist with travel, reimbursements, purchases, payments, purchase orders, and contracts as assigned by Program Manager.

Assist graduate coordinators with application reviews; respond to graduate program inquiries; create and maintain spreadsheets to track graduate student prospects. Track and ensure accuracy of printed material supplies for graduate programs. Order desk copies for faculty.

Perform clerical duties such as filing and scanning documents (45%). b). Receive School of HTMT students and guests by greeting, welcoming, directing and announcing them appropriately; offer hospitality (guest speakers, industry partners, donors, prospective students/candidates, etc.). Manage appointments, answer phone, deliver messages. Oversee mail operations. Track supply inventory (Staples, coffee, etc.). Maintain HTMT suite organization.

Act as liaison to facilities for relevant requests and departmental needs (25%). c). Provide operational support for department events, including but not limited to: Department meetings, Advisory Board meetings, and Spring Fling Dinners/Receptions. Reserve rooms for meetings and guest lectures in 25Live.

Assist the School of HTMT with logistics for guest speakers, including arrangements for parking, gifts, certificates, etc. Prepare and track recognition gifts (20%). d). Provide back up support to Program Manager as needed, relative to human resources functions (5%). Perform other duties as required or assigned (5%).

Qualifications

Earned Bachelor's Degree, or high school diploma and relevant experience in business management, public administration or administrative services, and/or equivalency.

Job Duties

Posting Detail Information

Number of Vacancies 1 Desired Start Date 07/01/2024 Proposed End Date 06/30/2025 Job Open Date 06/14/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicant

This position is open until filled. This employment site is updated on a regular basis.

The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting https://uscjobs.sc.edu/postings/169999 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Position Attributes

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety/Security Sensitive or Requires a CDL No Hazardous weather category Non-Essential

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree, or high school diploma and relevant experience in business management, public administration or administrative services, and/or equivalency.

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents