Business Operations Admin

PAE Government Services Inc Mcallen , TX 78501

Posted 3 months ago

Supporting the Most Exciting and Meaningful Missions in the World

Business Operations Admin

BASIC FUNCTION SUMMARY

  • The Business Operations Administrator will support the program needs and provide analysis in direct support of the CBP Business Operations Manager.

  • Possess analytical abilities to synthesize information from a wide range of sources and translate into specific action plans and deliverables to facilitate decision making.

  • Executes the responsibilities of the company according to lawful and ethical standards.

ESSENTIAL DUTIES AND ACCOUNTABILITIES

Travel/Training

  • Performs final review of the Business Expense Reports (BERs) before AP processing

  • Approves program Ghost Card charges

  • Tracks outstanding travel costs and BER approvals

  • Forecasts annual and fiscal year travel and training costs for deliverables or other reports

  • Monitors Travel Incentive Pay status and potential costs

  • Revises Travel Procedure, associated processes, and forms

  • Documents procedures, processes, and forms for Government Approved Training

  • Validates Travel Notification forms are accurate and reasonable

  • Designs, updates, and monitors Government Approved Training Schedule

  • Compares actual training expenditures to provided funding

  • Assists with development of supporting schedules and billing review as necessary

  • Compiles data to support funding requests related to required training

Uniforms/Supplies

  • Validates and processes all program order forms

  • Maintains Uniform Log to track outstanding costs

  • Forecasts annual and fiscal year uniform costs for deliverables or other reports

  • Tracks uniform purchases to applicable balances

  • Handles all site issues to include uniform returns, and exchanges

  • Documents Uniform Procedure, associated processes, and forms

  • Approves uniforms invoices from vendor or BERs from employees

  • Receives and Accepts (R&A) invoices within Deltek Costpoint

  • Tracks R&A transactions against purchase order lines for funding requirements

  • Interfaces with internal and external customers on a daily basis

  • Communicates order or invoice issues and works issues to resolution

  • Creates a strict and detailed organizational system for files and forms

  • Develops system to track costs related to office supplies

  • Monitors supply purchases to applicable budgets

Material/Procurement

  • Track costs related to program material expenditures

  • Forecasts annual and fiscal year material costs for deliverables or other reports

  • Assists with contract compliance, system integration, and data reconciliation

  • Approves all requisitions within applicable Business Operations workflow

  • Updates and improves Material Funding Report to compare actual expenditures to the budget

  • Coordinates, researching, derives, or populates data in relation to material accrual

  • Analyzes data to resolve complex issues derived from a variety of scenarios

  • Acts as primary liaison between Bus. Ops and Logistics/Procurement

  • Prepares supporting data for material invoices on a weekly or bi-weekly basis

  • Reviews material billing for accuracy and compliance

  • Communicates deadlines and appropriate actions to program personnel

  • Communicate with external vendors to obtain data

  • Develops methods for efficient and effective processing

QUALIFICATION STANDARDS

  • Office-based working environment and occasional business travel may be required

  • Must possess strong written communication skills

  • Must be knowledgeable in Microsoft Office (Word, Excel, PowerPoint)

  • An Associate Degree is preferred, Bachelor's Degree in business related field is a plus

  • Strong attention to detail and ability to execute on multiple priorities in a complex environment

  • Must have the ability to communicate in a courteous, professional, and effective manner

  • Must be able to read, write, speak, and understand English.

  • Must be able to pass DHS Background Investigation and be granted full access

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS

Physical Demands:

This classification's activities range from, an office-like environment with extensive sitting and computer oriented work. May occasionally be required to lift objects whose weight exceeds 30 pounds.

Work Environment:

The diversity of work conditions may range from an office environment where there is little or no physical discomfort to a flight line environment where inclement weather may subject the individual to severe changes in temperature, wind, rain, etc.

LICENSING, CERTIFICATION REQUIREMENTS

  • Security Clearance *
  • AS REQUIRED

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement


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Business Operations Admin

PAE Government Services Inc