University Of California System Santa Barbara , CA 93101
Posted 2 weeks ago
Payroll Title: Administrative Offer 2 CX
Job Code: 004263
Job Open Date: 04/18/2024
Application Review Begins: 05/03/2024; open until filled
Department Code (Name): BMSE (MOLECULAR SCI&ENGINEERING)
Percentage of Time: 100%
Union Code (Name): CX (Clerical)
Employee Class (Appointment Type): Staff (Career)
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Hiring/Budgeted Hourly Range: $28.83 to $35.12/hr.
Full Hourly Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $28.83 to $47.23/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $28.83 to $35.12/hr.
Work Location: Ellison Hall
Working Days and Hours: M-F; 8am
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
BMSE at UC Santa Barbara enables cutting-edge research and provides post-graduate education at the interface between the life and physical sciences. We are an integral component of UCSB's widely recognized strength in interdisciplinary research. Drawing its faculty from ten departments and two colleges, BMSE is uniquely capable of developing outstanding young scientists well-versed in quantitative aspects of modern biological science, and ready for leadership positions in multidisciplinary research. The interdepartmental graduate program in Biomolecular Science and Engineering (BMSE) offers studies leading to the Ph.D. degree. The program is administered by faculty with joint appointments in the following departments: Chemical Engineering, Chemistry & Biochemistry, Computer Science, Ecology, Evolution, & Marine Biology, Materials, Mechanical & Environmental Engineering, Molecular, Cellular & Developmental Biology (MCDB), Computer Science, Electrical & Computer Engineering, and Physics.
Benefits of Belonging:
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties:
The Business officer works to create and maintain a positive and productive environment for faculty, staff, and students through cooperative efforts, high performance standards, and fiscal responsibility. Under the direction of the Program Director, the Business Officer is responsible for the full range of program management functions including academic administration and coordination; staff and academic personnel; academic support services, including the recruitment of new graduate students and scheduling/attending all committee meetings; assistance with faculty searches; academic and staff payroll processing; financial and purchasing operations; budgetary management and reconciling; space utilization and equipment management; program advertising on website and social media; website maintenance; and program outreach activities and event planning. The Business Officer independently addresses complex matters requiring broad knowledge of university policy and procedures and ensures that all department functions are carried out in accordance with UC policies and procedures. In addition, the Business Officer conducts analyses and participates in long-range planning with the Program Director and faculty of the program and serves as the Chair's liaison to other campus academic and administrative units. The Business Officer has supervisory responsibility for one 50% career staff individual and has signature authorization on all program funds.
Required Qualifications:
Bachelor's degree in related area and / or equivalent experience / training.
1-3 years of supervisory experience and / or equivalent experience / training.
1-3 years financial management experience and/or equivalent experience/training.
Excellent written and verbal communication skills.
Strong analytical and problem-solving skills.
Strong financial analytical skills including budgeting, forecasting, and reporting.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, space planning, website design, accounting and payroll.
Ability to use sound judgment in responding to issues and concerns.
Ability to use discretion and maintain confidentiality.
Preferred Qualifications:
1-3 years of laboratory management experience or equivalent.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and personnel management.
Strong knowledge of and experience using UC systems such as UCPath, Concur, Espresso Suite (financial), Job Builder, Gateway, and GMC.
Special Conditions of Employment:
UCSB is a Tobacco-Free environment
Satisfactory conviction history background check
Job Functions and Percentages of Time:
20% Fiscal Management & Planning
15% Program Coordination
20% General Administration
15% Academic Personnel
10% Student Affairs
10% Staff Personnel
5% Community Outreach and Event Planning
5% Space and Equipment Management
UC Vaccination Programs Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
University of California Policy on Vaccinations
Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
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