USC Aiken is distinguished by its commitment to transformative teaching made possible through high impact learning practices, undergraduate research, small classes, and individual attention. The University encourages excellence in research and creative pursuits and prepares students for success by challenging them to think critically and creatively, to communicate effectively, to learn independently, and to acquire breadth and depth of interdisciplinary knowledge.
USC Aiken attracts students from South Carolina, the United States, and the world to form a diverse community of individuals engaged in educational experiences and service necessary for the pursuit of meaningful work in an enlightened, inclusive, and economically vibrant society. A progressive hub for innovation, collaboration, and creativity, USC Aiken contributes to the community by enriching the regions quality of life through a variety of activities including the visual and performing arts, intercollegiate athletics, continuing and distance education, educational outreach, and leadership.
• Brief Summary of Job
• The Business Officer is responsible for a broad scope of focus, including financial management, budgetary funding, payroll, staff human resources, communications, information technology, facilities and space planning, and safety. Establishes, monitors, and implements the administrative objectives and provides support for the academic and research aspects of the Department.
• Functions as an advisor to faculty and Department Chair, providing research, analysis, advice and recommendations on issues involving academic and staff personnel, programmatic and administrative matters, student affairs, and fiscal operations. Works with the Chair to facilitate long- and short-range strategic planning for department goals. Independently exercises judgement to resolve problems, interprets policies (in HR, fiscal management, academic personnel) and determines appropriate actions. Assumes accountability for decisions made by staff.
• Assists the Chair and faculty with academic personnel related issues affecting Senate and Non-Senate faculty, including recruitment and appointments, merit and promotions, academic complaints, immigration and visa matters. Resolves problems and facilitates solutions in imaginative and practical ways.
• Provides direct supervision to four department staff and indirect supervision for two additional staff while assuring accountability and stewardship of the operational, financial and human resources of the UOFSC Department. Supervises department functions with responsibility for quality and quantity of work, as well as safety and compliance with campus policies. Develops and implements operating policies and procedures as they related to departmental overall goals and objectives.
• Budgetary financial management: responsible for all funds under Department's purview. Gathers and analyzes financial data, forecasts department expenses, evaluates current trends, determines budgetary needs for the Department and sets fiscal priorities. Advises Chair on financial adjustments to ensure funds are properly allocated and administered. Devises financial reporting systems and interprets results. Develops, prepares and maintains budgets, negotiates requests with the College and/or Divisional control point. In coordination with the Financial Coordinator reconciles accounts and manages annual fiscal close. Has signature authority on all UOFSC accounts; oversees purchasing and receiving. Responsible for overseeing the instructional budget.
• Evaluates effectiveness of solutions, developing alternatives, as necessary. Prepares annual budget projections for review by the department Chair, and disseminates financial updates to the faculty on the state of the departmental budget, as needed. Provides financial reports and information to the Divisional control point as requested.
• Prepares short and long range planning for Department finances and advises on improvements to budget processes. Acts as resource to the Chair on complex financial discrepancies, customer service problems and vendor concerns. In consultation with the Chair, plans and controls expenditures for the department. Ensures staff is properly trained and maintains their knowledge of payroll, purchasing and travel and entertainment policies and procedures.
• Understands campus financial policies and procedures and ensures department compliance. Ensures that all financial staff is properly trained. Accountable for budget processes and department finances.
• Defines and determines work methods and procedures. Analyzes staffing needs and develops organizational structure across all Department functions.
• Functions as lead UCPath resource and primary approver for the Department. Acts as backup initiator. Submits and reviews timecards; validates and signs off on manager approvals prior to upload into campus payroll system. Serves as the Kronos Payroll Manager for the department. Monitors accrual balances on employee records.
• Serves as Department's liaison with HR, Business & Financial Services regarding all matters pertaining to HR management, payroll, and benefits. Ensures the completion of HR- and Payroll-related forms and documents for the department. Gathers, analyzes, prepares and summarizes HR reports. Manages job descriptions, benefits communications, training and compensation programs for supervised staff.
• Provides strategic counsel to Chair by analyzing and interpreting system-wide and campus policies and collective bargaining agreements. Understands, communicates and implements personnel policies for Staff Personnel. Represents the Department in complaint resolution processes, including grievances and labor relations mediation. Resolves conflicts and provides solutions. Leads staff meetings and retreats.
• Manages all aspects of Academic Personnel for the UOFSC Department. Understands, communicates and interprets campus AP policies and practices for all academic titles. Assures that the Department is in compliance with University policy in regard to all aspects of academic personnel including recruitment, affirmative action objectives and confidentiality. Assesses and recommends changes to maintain compliance.
RequirementsRequirements:Bachelor's degree in a related area and/or equivalent combination of experience/training. Broad knowledge and experience of financial accounting, analysis and reporting techniques; human resources and risk management, supervision, and payroll.
Demonstrated management and conflict resolution skills to effectively lead and motivate others. Highly developed organizational and customer service skills with acute attention to detail. Strong verbal and written communication skills. Proven ability to interface professionally and work well with a broad range of staff, faculty, students, and others. Ability to assess and adjust priorities adeptly, while balancing a high volume workload. Flexible and adaptable to changing situations and priorities.
Solid judgment, decision-making and analytic thinking abilities, ability to quickly evaluate issues and identify multiple options for resolution. Strong consensus-building, facilitator, and consulting skills. Ability to take leadership of projects and move them forward in the absence of specific direction from others.Ability to be both strategic and hands-on when necessary. Broad computer skills, including MS Word, Excel and Powerpoint, Google Docs, Acrobat. Demonstrated experience using online payroll personnel systems, electronic timekeeping applications, data warehouse tools, student information system applications, financial shadow systems, academic personnel recruitment and case management tools.
Experience in the financial, academic and administrative management of a large, complex and dynamic academic organization. In-depth understanding of established UC policies and procedures in the areas of Academic Personnel, Human Resources, Student Affairs, Academic Program Management, Office of Research. Demonstrated skills in employee supervision.
Healthcare spending, reimbursement accounts, Retirement benefits and accounts.