Business Office Support Clerk (Part-Time Continuous)

Position Summary

The primary duty of the Business Office Support Clerk is to pick up, sort, and deliver mail/receive and secure college deliveries; serve as the college courier; cashier; procure the college's purchases through the release of purchase orders; assist in conducting the College's capital asset inventory.

Salary Schedule: L (Local, Part-time, hourly)

Essential Duties and Responsibilities

• Serve as mail dispatcher performing all duties related to mail/parcel distribution to include, but is not limited to FedEX and UPS.

• Receive, sort, and distribute all incoming mail at all campus locations each morning and afternoon

• Pick up, transport, and deliver all Interdepartmental packages between campus locations morning and afternoon

• Prepare FedEx and UPS packages for pick-up

• Stamp all outgoing mail for Post Office Pickup

• Maintain mailboxes of faculty, staff, and adjunct instructors

• Assist in bulk mailing projects and other advertising/promotional campaigns as assigned

Serve as College courier to pick up and deliver College business to and from designated destinations.Perform shipping and receiving duties

Process manual requisitions to purchase orders as necessary ensuring accuracy and completeness.Keep track of gas card mileage/usage.Serves as cashier.Report service needs for copiers, postage machine and other equipment on maintenance contracts.Assist with annual physical inventory of all college capital assets

Assist in other business office functions as necessary

Facilitate and participate in campus activities supporting college events as assigned, including but not limited to meeting set up and preparation, pickup and delivery of materials, campus tours and registration.Attend training and professional development workshops and conferences in all related areas.

Qualifications

• High school diploma or equivalent .

• Valid driver's license and excellent driving record.

• Good customer service abilities.

• Ability to work well under pressure.

• Effective oral and written communication skills

• Ability to handle multiple priorities.

• Proficient use of Microsoft Word and Excel.

• Ability to work nights and weekends if necessary to meet deadlines.

• Ability to travel including overnight travel for training and professional development.

• Ability to work flexible hours.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Trenholm State Community College online employment application.

• A current resume, including three (3) references.

• Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.

APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.

This employer participates in E-Verify.