Business Office Mgr

Office Management:

Ensures incoming phone calls are managed; Assists Executive Director and Management Team; Performs Manager On Duty responsibilities when assigned; Maintain vendor contract files.

Accounts Payable:

Inputs all required information related to AP into the Yardi system; Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices; Assigns all expenses to the proper department code numbers; Maintains the petty cash process including ledger accounting for disbursements.

Accounts Receivable:

Inputs all required information related to AR and resident information into the Yardi system; Perform accounts receivable duties to include data entry of resident ; transactions and collection of amounts due; Generates resident billing with accuracy. Responds to resident and family inquiries; Makes bank deposits daily; Provides information and data entry of financial information for the Executive Director related to required reports; Prepares refund requests for residents when applicable; Ensures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as appropriate.

Human Resources:

Assists in the recruitment of new associates; Performs on-boarding process of new hires; Inputs and assigns required courses to new hires, existing associates and assists with on-line training system; Assists in the administration of Company benefit programs; Acts as the liaison for the Community in regards of Company policies and procedures; Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions; Maintains personnel files.

Payroll:

Processes payroll to including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned day; Ensure instances of associate overtime are reports to Executive Director.