Business Office Manager

Job Description Job Description Description: We are seeking a dedicated, detail-oriented Business Office Manager to join our team.

This position involves managing both Accounts Receivable (A/R) and Accounts Payable (A/P) functions, HR and payroll tasks, and accounting/financial duties. The ideal candidate will be highly organized, efficient in multitasking, and able to communicate effectively with both members and employees. Key Responsibilities:

Accounts Receivable (A/R): Process monthly membership statements and ensure accuracy.

Address member calls/emails regarding billing issues, erroneous charges, and payment concerns. Make necessary adjustments to member accounts.

Process, post, and deposit payments for member accounts. Review member aging reports and contact members for payment collections as needed. Process and approve new membership applications.

Reconcile and deposit private event payments. Work with the team to manage event aging and ensure any necessary collection actions are taken. Close and reconcile daily sales for F&B, Golf, and Tennis departments and process deposits as required.

Accounts Payable (A/P): Process and input all invoices, ensuring proper coding and accuracy. Review vendor statements for missed invoices. Process bi-monthly check payments.

Manage online vendor payments as needed. Human Resources/Payroll: Manage open job postings and assist in recruitment efforts.

Handle onboarding and new hire documentation. Process bi-weekly payroll and enter payroll data for financial reporting. Assist employees with any HR-related inquiries and support their needs.

Accounting & Financial Responsibilities: Calculate and submit monthly sales taxes. Review sales reports for accuracy.

Assist the General Manager (GM) with weekly financial reporting. Prepare and review monthly financial statements. Distribute departmental reports to department heads for review, making notes of any discrepancies or corrections.

Assist GM with distribution of financials to ownership. Help with yearly budget preparation and assist in forecasting budget wins/losses. Review monthly inventory reports for accuracy.

Requirements: Qualifications: Proven experience in accounting, payroll, or finance. Knowledge of A/R, A/P, and payroll processes. Familiarity with financial software and systems (experience with Golf365 Premier is a plus). Strong organizational skills and attention to detail.

Ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills. High level of integrity and discretion when handling sensitive financial information.

A proactive approach to problem-solving and customer service. Benefits: Competitive salary Opportunity for professional development and growth Collaborative work environment with a focus on team success If you're an organized, proactive, and detail-oriented individual with a passion for accounting and administration, we would love to hear from you