Business Office Manager (A/R, Payroll, HR)

Administrative * Provide clerical and administrative support to the executive director and department heads. * Track resident charges and record for billing purposes. * Create and maintain resident administrative files. * Create and maintain employee files. * Maintain a general ledger and reconcile bank statements monthly. * Process invoices for accounts payable, review invoices with executive director for approval, and maintain a declining balance sheet for each department. * Assist the executive director in preparing reports, budgets, and financial statements. * Calculate payroll hours, review with department heads for accuracy, and process payroll accordingly. * Review paychecks for accuracy, organize and distribute. * Review benefits with employees and submit benefit paperwork. * Assist with other duties as assigned. * Assist executive director and other departments with the recruiting and hiring process such as:*

Screening applicants * Arranging interviews * Completing reference checks * Completing criminal background checks * Sending regret letters * Order and maintain necessary office supplies. * Maintain an organized, neat office area. * Copy and file paperwork as necessary. * Prepare correspondence as necessary and as directed by supervisor. * Assist the executive director or other departments with additional administrative duties as assigned.Customer Service * Possess and maintain knowledge of the residence, its benefits, services provided, customers it, and its employees. * Assist with answering all incoming calls, both internal and external, in a warm, pleasant, and professional manner. * Greet all visitors, residents, family members, and employees in a warm and helpful manner. * Provide other assistance with resident services as requested by supervisor. * Good organizational skills * Computer skills * Bookkeeping skills * Desire to work with older adults