Business Office Director

Anthem Memory Care Murrieta , CA 92562

Posted 8 months ago

Vineyard Place provides; medical, dental, vision, FSA, 401(k), life insurance, PTO, and holidays, and is an Equal Opportunity Employer.

GENERAL STATEMENT OF POSITION:

Under limited supervision, manages all functions in the billing office including accounts payable, accounts receivable, bill reconciliation and management of resident monies that are managed by the community. Serves as general administrative support to the executive director fulfilling functions as: typing, records management, payroll processing, special projects, and billing liaison to the corporate office.

REPORTS TO: Executive Director ESSENTIAL FUNCTIONS:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Know and understand the vision, purpose, values and goals of Anthem Memory Care.

  • Performs functions of the administrative offices, including answering telephones and directing calls, maintenance of resident and personnel records, petty cash, trust accounts, banking and resident refunds;

  • Assists with resident admission process and paperwork;

  • Prepares and submits required paperwork for payroll, summarizes timecards, distributes paychecks and maintains personnel files;

  • Prepares monthly resident billing for monthly rents and ancillary services and reconciles monthly receivables to department and community budget;

  • Manages accounts payables, vendor payments and bill reconciliation to department and community budget;

  • Purchases necessary office supplies and office equipment for all departments;

  • Researches and develops data required for completion of special projects as determined by the executive director;

  • Prepares and distributes reports and material required for various meetings; attends meetings and records and distributes meeting minutes;

  • Consults with corporate office on documentation requirements for licensure and exemptions of state and local regulatory agencies;

  • Maintains and updates outside consultant contracts and records;

  • Coordinates advertising for employee recruiting process;

  • Conducts in-service training and task force;

  • Coordinates purchase and repairs of office equipment and furniture;

  • Maintains and updates administrative files and reference materials;

  • Serves as the billing contact/liaison with Anthem Memory Care;

  • Types letters of correspondence, memoranda, reports, forms, etc; processes mail; performs confidential functions; screens and ensures response to incoming administrative calls and inquiries;

  • Promotes and protects the rights of all residents;

  • Performs other related essential duties as required.

MINIMUM TRAINING AND EXPERIENCE:

High school graduate; prefer some college course work or vocational school courses in administrative or office management including a thorough working knowledge and skill level in word processing, accounting software, spreadsheets and formulas; or a related field; five years in business office functions or any equivalent combination of training and experience that provides the required skills, knowledge and abilities; or a Bachelor's degree and at least two years of office experience in a supervisory/managerial capacity; or any equivalent combination of training and experience that provides the required skills, knowledge and abilities.

CERTIFICATION AND CLEARANCE REQUIREMENTS:

  • Requires First Aid certification;

  • Criminal record clearance or criminal record exemption, as required by law

  • Health evaluation to ensure ability to perform duties of the position and the absence of any communicable disease, including tuberculosis and CXR clearance.

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Business Office Director

Anthem Memory Care