Business Office Assistant

Avalon Health Care Group Honolulu , HI 96812

Posted 3 weeks ago

Overview

Avalon Care Center Hale Nani has an exciting opportunity for an organized, dependable, and dedicated Business Office Assistant!

The Business Office Assistant is responsible to provide appropriate office support necessary to an effective, smooth running operation using the philosophy, objectives, and policies of this facility.

The ideal candidate must have related administrative experience, ideally in a healthcare setting. Today's aging population means there's a growing demand for healthcare professionals in post-acute care, and a wave of career opportunities available at Avalon Health Care!

Responsibilities

  • PERSONNEL

  • Maintains personnel records. Maintains group health insurance records.

  • Prepares and maintains workman's compensation records. Prepares a final report of injury forms (i.e., Incident Report), with the assistance of injured employees, and submits to the insurance carrier.

  • Reports all employee injuries to the Administrator for review. Handles all correspondence with insurance carrier regarding workman's compensation claims.

PAYROLL

  • Performs all duties of Payroll Clerk. Prepares timecards/timesheet. Collects and reviews entries of timecards/timesheets. Reports record of hours to the corporate office for payroll preparation. Distributes checks to employees.

  • Maintains adequate and detailed payroll records as required by law and keeps the records properly stored for future reference. Individual records shall indicate holidays, vacations, and paid leave.

  • Investigates salary complaints and notifies the employee of action taken.

  • Maintains records of increase in payroll, authorized by the Administrator and/or Corporate Officers.

ACCOUNTING

  • Performs all duties of Accounts Payable Clerk. Will be knowledgeable in accounts receivable and Resident Trust. Checks invoices and posts account payable. Prepares vouchers and submits authorized bills for payment. Checks all invoices for merchandise shipped to the facility.

  • Invoices are to be checked for mathematical accuracy and are to be approved by the persons receiving the merchandise. Further approval will be required from the Administrator before payment.

  • Prepares a listing of all accounts payable as they are submitted for payment, indicating total liabilities at the end of each month.

CLERICAL

  • Assists Secretary/Receptionist with switchboard and Receptionist duties. Maintains adequate files wherein all paid vouchers and correspondence are kept for future reference. Files purchase orders, invoices, and paid vouchers.

Qualifications

  • High school graduate or its equivalent is required.

  • Experience with Microsoft Office applications such as Excel, Word, and Outlook.

  • Previous business office experience is highly desirable.

  • Excellent customer service skills are required.

  • Collections experience is preferred but not required.

  • Phone Etiquette is required.

EEO

Avalon Healthcare Management, Inc. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Avalon is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Brenna Monsen, 801-596-8844, brennamonsen@avalonhealthcare.com.


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Business Office Assistant

Avalon Health Care Group