Business Manager

University Of Kansas Lawrence , KS 66045

Posted 1 week ago

Job Description:
40% Manage Daily Operations of Chemistry Department, Chemistry Stockroom, and Provide Support for the Chair

  • Act as liaison with the Shared Service Center to provide timely financial information to the Chair for departmental operations and planning. Prepare financial reports and budgets as directed by the Chair.

  • Budget, order, and monitor inventory of departmental supplies for the main office, chemistry teaching laboratories, and chemistry support personnel. This includes responsibility for the departmental vehicle.

  • Manage business operations of the Chemistry Stockroom. Supervise the storekeeper and fill in when needed. Responsibilities include, but are not limited to, approving orders/bills and monitoring the inventory of supplies, chemicals, and compressed gases. The Business Manager is also responsible for the university alcohol license and must be eligible to hold this license. As such, they are responsible for the ordering, inventory, and tracking of ethanol on the main campus and filing the requisite government documents.

  • Process billing and deposits for Chemistry poster printing and other cost centers, as needed.

  • Coordinate postdoctoral and research associate hiring

  • Interview, hire, and coordinate all student hourly requirements of the department.

  • Work with Facilities Planning and Building Manager on renovations involving Chemistry Research Spaces.

  • Work with Building Managers, Facilities Operation and Johnson Controls involving minor improvements or repairs in Chemistry Space.

  • Interact with the Purchasing Department concerning special situations, problems and difficulties with purchasing regulations.

  • Conduct chemistry department business with other offices on campus, such as the Comptroller's Office, College Office, University General Counsel, Human Resources, and Environmental Health and Safety.

  • Handles requests, questions and complaints from faculty, employees, students and the public at large concerning the operations of the Chemistry Department and the actions of Departmental Personnel.

  • Manage common multi-function devices belonging to the Department, including billing back copies to other departments, coordinating maintenance and the ordering of supplies.
    20% Supervision of staff:

  • Supervises teaching laboratory support personnel, lecture demonstration coordinator, and department instrument builder.

  • Supervises chemistry stockroom storekeeper and any student hourly required for the stockroom.

  • The Business Manager will hire, train and supervise these employees at the Chair's discretion.
    15% Endowment: Maintains endowment records including processing payments, reconciliation of accounts, processes scholarship and awards for both domestic and foreign students, and works with Endowment on scholarship projections figures. Provides Chair with timely information on balances of endowment accounts (including encumbrances), how the account must be used and other information necessary for proper representation of accounts.
    5% Preparing Reports: The Business Manager is responsible for preparing and coordinating Departmental reports, compiling information for surveys, and summarizing budgetary information for the department.
    5% Safety: The Business Manager is the primary safety coordinator for the Department and is an ad hoc member of the Chemistry Department Safety Committee and the Integrated Science Building Safety Committee. Responsible for random checks of labs and hallways for possible safety violations and works with faculty to resolve any issues. Individual must stay current with regulatory changes (chemical regulations, waste, safety, fire safety) and modifies the Chemistry Department procedures to accommodate them. Works with faculty, employees, students and others on problems related to Federal, State, and University regulations. Responsible for meeting with fire department and police representatives when problems arise.
    5% Space: The Business Manager is an ad hoc member of the departmental Space and Facilities Committee and serves as the space reporting coordinator. Takes notes at the meetings and provides information to the chair of the committee about research and teaching space. Compiles statistical information about space for the Chair of the department and is the primary contact for remodels and compliance issues.
    5% Inventory: Responsible for Capital Equipment inventory works with Comptroller's Office to locate, tag and remove items from inventory. Works with Recycle to discard unused items.
    5% Other duties as assigned by the Chair.

Required Qualifications

  • Bachelor's degree in a related field and 3 years of related experience OR Associate's degree and 5 years of related experience OR High School diploma and 6 years of related experience.

  • Two (2) years of management, supervisory experience, and/or project team leadership.

  • Previous experience that demonstrated proficiency with Microsoft Office programs including Excel.

  • Excellent communication skills as evidenced by application materials

Preferred Qualifications

  • Knowledge of University policies and procedures

  • Working knowledge of QuickBooks financial software.

  • Working knowledge of endowment association policies and software.

  • Experience working with diverse groups

  • Demonstrated commitment to diversity, equity, and inclusion.

  • Knowledge of University financial platforms such as OAC and FITC as evidenced by application materials.

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Business Manager

University Of Kansas