Business Manager

Position Information

Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This Business Manager position will be based out of the Warnell Fiscal-Admin Office, and will oversee aspects of several hiring and payroll functions for several employment groups. They will also be responsible for approvals of GL journals, AP JVs, payment requests, position funding changes, EDRs, and ad hoc requests. The Business Manager will work in conjunction with the Assistant Director of Finance & Operations, Grants Manager, and other positions to ensure accurate account management and balancing. This position will supervise an entry-level accountant position and will be responsible for training them to act as backup in case of absence. This position is a professional position expected to perform assigned duties, responsibilities, and tasks with a high degree of independence and exceptional proficiency.

Knowledge, Skills, Abilities and/or Competencies

• Strong working knowledge of People Soft, Excel, Word.

• Ability to interpret UGA financial reports and queries.

• Ability to concurrently manage multiple tasks.

• Ability to work without supervision on projects.

• Ability to work well with others.

• Provide and grasp the value of quality customer service.

Physical Demands

• Work in standard office setting or environment.

• Large periods of sitting at a desk and working at a computer.

• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Hiring & Payroll Management:

• Process all position, posting, and hiring proposal requests for all biweekly pay groups (18C, 18H, 18T, 18W) via UGA Jobs. Maintain email correspondences and other documentation related to hiring requests.

• Process and oversee payroll transaction entries including position funding changes, express direct retros, ad hoc salary changes, and terminations via OneUSG Connect.

• Act as approver for payroll transaction entries entered by Accountant or other initiators.

• Act as Time & Absence Approver for all positions.

• Run regular reports and queries to ensure accuracy of payroll actuals, including position funding queries, payroll expense detail reports, and internal Warnell payroll spreadsheets.

Percentage of time 50 Duties/Responsibilities

UGA Financials Management System:

• Enter General Ledger journals, Accounts Payable journal vouchers, or payment requests as needed.

• Enter invoices for collection and payment to the Accounts Receivable AR Billing center, and monitor Aging Reports for incoming payments.

• Act as Expense Manager backup for any travel authorities or expense report submissions, as needed.

• Reconcile deposits entered by Accountant weekly and ensure deposits are posted to accurately.

• Act as a purchase card (PCard) Approver 2 for multiple PCard holders in Warnell.

Percentage of time 25 Duties/Responsibilities

Supervising an Accountant:

• Supervise one biweekly, entry-level accountant position, providing direction and instructions on tasks or training opportunities.

• Monitor and approve biweekly timecard for position, approve absence requests as needed, and communicate schedule changes.

• Provide an annual performance evaluation (written or via UGA Journeys evaluation process).

Percentage of time 20 Duties/Responsibilities

Other duties as assigned:

• Assist with other duties as assigned by Assistant Director of Finance & Operations, which may include special projects or temporary coverage during staff absences.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Mary Kate Rubin Recruitment Contact Email mkrubin@uga.edu Recruitment Contact Phone 706-542-3092

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a valid Driver's license?
• YES
• NO

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.